RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: None

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Mission Systems is seeking a Contracts Coordinator for our Linthicum, MD location.

PRIMARY FUNCTION:

Perform a variety of administrative/clerical  duties such as preparing orders, documents, reports and memos; maintaining schedules, logs, records and files; coordinating responses and actions and disseminating information to facilitate the dissemination of contractual information between departments and compliance with/execution of Contract requirements.

- Provide assistance to supervisory and professional personnel in the department to facilitate the management of various business functions

- Review and analyze contracts and customer orders to determine data entry requirements including any export requirements.

-  Prepare, process and review SAP Contracts and Sales Orders, as well as other internal documents in accordance with department procedures.  Accurately prepare and process data transmittal and status reporting letters.  Maintain a record of actions taken.

-  Support the generation and maintenance of contracts files in accordance with department policies and procedures.

-  Maintain proposal visibility status.

-  Support the preparation and processing of records for archives in a timely fashion.

-  Assign and insure proper distribution of SAP Contracts/Sales Orders, and other contracts documentation

-  Generate close out instructions for SAP Contracts/Sales Orders and deliver completed files to Contract Support.

-  Coordinate with other departments and/or personnel to ensure compliance with contract requirements including contract deliverables.  Expedite priority orders and, where possible, take action to resolve problems which may precluded contractual compliance.

-  In accordance with department procedures, prepare shipping control documents and exhibits, including Material Inspection and Receiving Report (DD Form 250), using automated or mechanized systems.

-  Prepare and review shipping documents after shipment of equipment and data to ensure proper completion and distribution.  Make necessary corrections and deliver to appropriate personnel following correction.  Contact customer to obtain shipping  instructions and report unusual instructions to Contracts professionals and management.  Generate and maintain files for all shipping documents issued for each contract.

-  As directed by Contracts management and professionals, coordinate with the program office, data manager and Contracts professionals to monitor the requirements for data submittals and, when required, prepare the data and complete formal customer submittal.

-  Perform responsibilities utilizing computer skills necessary for mechanized software/systems such as PC/LAN based software applications and electronic communications to accomplish business/program objectives.

-  Maintain area designated for document storage.  Maintain status of documents.

-  Analyze and interpret contract documents/correspondence, distribute for disposition/action and initiate SAP Contracts/Sales Orders for Contracts professional or management approval.

-  Make decisions on routine administrative matters requiring application of sound judgment, discretion, initiative, cooperativeness knowledge of policies and procedures and awareness of company business practices.

-  Develop new reports from various status reporting systems.  Develop and maintain a data management system for organizing, storing and retrieving information using appropriate software applications.

This is SEA Union represented position.

This is a 1st Shift position.

 

EDUCATION REQUIREMENT:

Associates degree in Business Administration or a related field or has completed a minimum of 60 credits towards a Bachelors degree in Business Administration or related field.

EXPERIENCE REQUIREMENT:

Minimum of 3-4 years experience in administrative/support duties and 2-3 years experience in Contracts services or equivalent. 

Demonstrated ability and/or experience in PC-based software applications; such as word processing, spreadsheets, database and business application systems.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.