Position Details Position Information Department Library (DLB) Classification Title Temp Project Coordinator Job Title Temporary Project Coordinator Appointment Type Temporary Staff Job Location Corvallis Benefits Eligible Not benefits eligible Remote or Hybrid option? Employment Category Temporary Job Summary This recruitment will be used to fill one full-time Temporary Project Coordinator position for The Valley Library at Oregon State University ( OSU ). This position is responsible for the implementation and completion of building-related projects or assignments. The program specialist will plan and execute a series of non-sequential steps to complete projects and will have the authority to make adjustments to plans as needed. They will operate independently within broad guidelines set by the Library Spaces Manager. They will consult as needed with the Library Spaces Manager, Student Employment & Facilities Coordinator, the Administrative Services Director and the Dean of Libraries. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS : •Top 1.4% university in the world •More research funding than all public universities in Oregon combined •1 of 3 land, sea, space and sun grant universities in the U.S. •2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties •7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone •100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates •35k+ students including more than 2.3k international students and 10k students of color •217k+ alumni worldwide •For more interesting facts about OSU visit:https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including: •Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. •Free confidential mental health and emotional support services, and counseling resources. •Retirement savings paid by the university. •A generous paid leave package, including holidays, vacation and sick leave. •Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. •Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. •Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU . Key Responsibilities 85% Project Coordination + Compiles information and assists with project timelines, provides detailed reporting and progress on a regular basis, ensures compliance to program or operation rules, policies, and procedures, as well as quality standards and applicable state/federal law. + Reviews project assignments to determine scope and diversity of involvement, training and resources needed, necessary contacts and required procedural administrative actions, reviews existing methods and procedures, and modifies as necessary to accomplish assignment; identifies potential difficulties and determines means of lessening or avoiding them. + Develops procedures necessary for work completion, efficient workflow and/or service delivery within the institution and/or with vendors or contractors; within specified deadlines. + Monitors project status to ensure progress toward completion, required procedural steps are completed fully and timely, keeps interested groups and individuals informed of progress, and project output as appropriate; modifies project plan and coordinates changes with participants as necessary in response to unforeseen changes or unexpected developments. + Upon project completion, closes files and reviews records to ensure documentation is appropriate and complete. + Monitors work of contractors; estimates time, materials, and staffing needs for assigned projects; requisitions materials and supplies; monitors costs and work timelines; ensures modifications meet facility needs and safety standards. + Coordinates moves, remodels, construction, renovations, room upgrades, repairs, or major maintenance projects as assigned. Creates and/or updates space layouts and design drawings. 10% Clerical + Gathers, scans, and organizes documentation for projects as assigned. Maintains project details in spreadsheets to include progress, expenses, vendor orders, contractor assignments, and associated details on multiple projects. Processes procurement requisitions and tracks progress. Submits invoices for payment processing. 5% Support Coordination + Provides lead work for student support to include assignment of duties. Places requests for and schedules student worker assistance based on project needs. What We Require Four years of experience as an executive assistant, administrative analyst, researcher or administrative officer which included administrative duties, provision of technical assistance, or operations review. Two of the required years must have included administration or oversight of an on-going project or program. A Bachelor’s degree in Business Administration, Management, Public Administration or a closely-related field may be substituted for up to two years of the required experience. There is no substitution for the two years of administrative experience. Preference may be given to individuals with experience in a specialty area specific to the position opening. What You Will Need + A Bachelor’s degree in Business Administration, Management, Public Administration or a closely-related field may be substituted for up to two years of the required experience. There is no substitute for the two years of administrative experience. + Effective interpersonal, oral, and written communication skills + The ability to work well with a diverse group of staff, faculty, administrators, vendors, and other stakeholders + Function well in a busy environment with frequent interruptions + Criminal History Check This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have + Experience as the main point of contact for a service or building in the absence of/or acting as a manager or supervisor + Experience managing multiple and/or simultaneous projects + Basic knowledge of Computer Aided Design program(s) + Basic knowledge of OSHA rules and regulations + Prior experience working with contractors/vendors Working Conditions / Work Schedule Work is frequently performed independently and reviewed by a supervisor through regular informal conversations or as problems occur. Completed work is reviewed for accuracy, adherence to deadlines, and conformance to state and federal laws, OSHA Administrative Rules, and institution policies and procedures. Regular hours are M-F hours between 8am-5pm. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $26.97 Max Salary $41.28 Link to Position Description https://jobs.oregonstate.edu/position\_descriptions/164778 Posting Detail Information Posting Number P05155CT Number of Vacancies 1 Anticipated Appointment Begin Date 03/15/2025 Anticipated Appointment End Date 08/31/2025 Posting Date 02/20/2025 Full Consideration Date Closing Date 02/28/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.Your profile MUST clearly show how you meet the minimum/required qualifications for the position.Resumes are NOT accepted at the application stage for this position. Cover letters are optional for this position and will not be used for evaluating your qualifications. Equivalent required experience is based on full-time equivalent (40 hours per week). PLEASE NOTE :If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties. Typically, the starting salary is at the lower end of the salary range. For additional information please contact:Lise Hull, lise.hull@oregonstate.edu, 541-737-3394 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team atemployee.relations@oregonstate.edu. Supplemental Questions Read More at: https://jobs.oregonstate.edu/postings/164942 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.