Alliance is a leading provider of Building Services for high-profile commercial buildings located in the greater New York area. We are seeking a motivated, professional, and dedicated Business Administrator to join our team. The successful candidate will be responsible for various administrative functions and maintaining existing accounts with the client(s) within an assigned portfolio.
POSITION SUMMARY:
The position of Business Administrator will provide support for various Sales and Operations functions at Alliance Restorations. This role includes but is not limited to; billing functions, credit/rebill submissions, new customer set-ups, preparation of sales proposals and Request for Proposal responses, annual budget tracking, subcontractor and vendor invoice approval and inquiries, payroll, reporting, and other departmental functions as directed.
The incumbent is an experienced, self-motivated independent individual who is highly flexible and willing to take on a variety of tasks and responsibilities in a creatively driven industry. He or she must be adaptable and capable of working in a fast-moving, ever-changing, eternally fluid environment.
He or she must have proven administrative support skills possessing a strict confidentiality work ethic. Additionally, they must have excellent written and verbal communication skills as well as great attention to detail along with the ability to work within a complex organization.
Essential Functions:
Sales proposal preparationRequest for Proposal (RFP) responsesNew customer set-ups and cancellationsResearch and respond to billing inquiries and discrepancies.Budget TrackingCredit/Rebills of client invoices.Assist with client collection initiatives.Processing and approving payment of vendor and sub-contractor invoices in accordance with Accounting Department deadlines.Processes purchase orders for supplies and services as requested. Solicits quotes and places orders as needed.Processing of staff weekly payroll, responding to any discrepancies and employee payroll concerns in a timely manner.Other administrative duties as assigned by management.
Minimum Qualifications:
At least five years’ experience providing Administrative and/or Sales support to a large client base;Computer proficiency with Microsoft Office Suite - intermediate to advanced skills in Microsoft Word and Excel;Proven ability to prioritize delegated tasks and meet deadlines;Excellent communication skills and professional demeanor;Bi-Lingual preferred.
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High School Diploma or GED
Associates Degree
Salary- $65,000 - $75,000
This is a temporary role.
This is a Temporary / Seasonal position 1st Shift.
Number of Openings for this position: 1