Job Posting Title:

Temporary Accounting Technician - Wildflower Center - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

32

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Dec 31, 2024

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Location:

JOHNSON WILDFLOWER CENTER

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this assignment is December 31, 2024. This assignment is located at The Wildflower Center.

Purpose

 Ensure all Wildflower Center accounts receivable and accounts payable transactions are processed accurately and timely according to UTs accounting policies and procedures. Process accounting vouchers, purchase orders, invoices, deposits, PIFs, vendor setup, and other accounting processes as assigned.

Responsibilities

Process accounting vouchers, purchase orders, invoices, deposits, PIFs, vendor setup, and other accounting processes as assigned. Collect and analyze financial accounting data. Initiate and complete reconciliation processes for rental and store deposits. Assist with managing year-end closeout and roll-forward activities. Reconcile and process ProCards, gas cards, and university-issued credit cards.

Create and maintain Excel tracker for grant monitoring and work with staff PIs to monitor their grant accounts. Serve as department contact for UT Accounting system. Maintain routing system for electronic documents. Prepare correcting and transfer documents. Ad-hoc analysis as assigned. Provide accounting and procurement support and services to various teams and leadership as requested. Process and oversee department administrative requests related to procurement. Other duties as assigned.

Required Qualifications

High school diploma; some college (accounting and bookkeeping).    Four (4) years of Governmental or commercial accounting. Work experience at UT Austin and knowledge of the university's business policies, procedures, and account structure.  Skilled in the use of a 10-key calculator. Proficiency in gathering, analyzing, and processing financial data. Demonstrated strong organizational and analytical skills with attention to detail, resourcefulness, and ability to work independently and on multiple projects within a team, and under pressure of strict deadlines. Proficient in Microsoft Office. Demonstrated problem-solving skills. Professional demeanor. Must have reliable transportation to and from - The Wildflower Center - 4801 La Crosse Ave., Austin, TX 78739.

Preferred Qualifications

Demonstrated ability to take initiative. Experience working with complex Excel spreadsheets and large amounts of data. Commitment to providing excellent customer service. Previous accounting and reconciliation experience. Experience with DEFINE, FRMS, UT Market, and POINT Plus.

Hourly Rate

$25.00

Working Conditions

Attire: Business Casual

Standard Office Environment, Use of manual dexterity, Repetitive use of a keyboard at a workstation

Work Shift

Hours per week - 32

The work schedule is from 8 to 5

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.