Company Description

You’re talented and adaptable. That’s why you’ll fit in.

We’re re-imagining mining to improve people’s lives. That includes the lives of everyone who works for Anglo American. We strive to be a great company where employees are happy and inspired to do their best work. A place where every colleague can grow, develop and realise their potential. To live up to our Always with Purpose employee value proposition, we’re putting the development and growth of colleagues first by ensuring everyone at Anglo American has the career experience they deserve.

The purpose of the Marketing BU is to sustainably maximise cash flows from the marketing of Anglo American products and services. In support of this, we have set ourselves an ambition to deliver a considerable uplift in EBIT and 50% reduction in Scope 3 emissions by 2040.

Job Description

CONTEXT

The strategic objective of the Marketing business is to sustainably maximise cash flows from the marketing of Anglo American’s and third parties’ mined products, and related services. As we prioritise the most value accretive activities of Marketing, we have set ourselves a target to deliver a considerable uplift in value contribution to Anglo American.

PURPOSE

Provides proactive and wide range of administrative and general support to the team to enhance departmental efficiency, productivity and communication in a highly responsive and confidential manner.

KEY TASKS

Daily Departmental Administration

Communicate and/or coordinate instructions and business requirements with various individuals and/or departmentsOrganize and maintain correspondences and records, following up on pending matters with limited directionAccurate tracking records maintained e.g. Gifts, Entertainment & Hospitality Register, monthly travel overview, daily attendance/travel scheduleEnsure compliance with Legal with respect to conference registrationsProcess invoices for the teams supported using online toolOrder stationery and other consumables for the teams supportedCoordinate new starters onboarding for the teams supportedProactively support other Team Assistants with events organisations and administration

Diary management for the COO

Schedule and coordinate appointments and arrange meetings taking into account time differences and deadlinesFlight, transfer and accommodation bookings and visa applications made in accordance with company travel policyLiaising with travel agent, managing booking, visa applications and following correct procedures, in line with company travel policy.Ensure diary is up to date with travel infoExpenses prepared and reconciled

Meeting and events management

Logistics of conferences, quarterly management forums and Board meetings arranged including venues, equipment, catering, dinner arrangements, off-site excursions, transportation, guest room bookings, etc.Tele- and video-conferences arrangementBooking rooms, catering and equipment using online tool

Operational support

Act as trainee, support the teams in COO department on PowerPoint, Word document or Excel spreadsheet preparationsTo be familiar with Sales Operations tasks so that can provide back-up to these roles, should it be required

Projects

Participate in projects with other TA team member(s) as and when required

People:

Demonstrate behaviour in line with the Group’s values, standards and a professional workplaceParticipate as an effective team member in working collaboratively with Executive heads, Marketing team, peers and relevant others (including from other teams where relevant) to achieve business goals

Qualifications

Qualifications:

Good standard of general educationRecognised secretarial qualification an advantage

Specific Knowledge requirements:

Proven track record of experience in a role and context of similar complexityFamiliarity with travel and expenses booking toolsStrong organisational skills with the ability to prioritise and multitask - Strives for excellenceExcellent verbal and written communication skillsAbility to maintain confidentiality and use initiative Attention to detail and commitment to deadlinesWork calmly under pressureStrong ability to work with multiple parties including setting up of Customer meetings – internal and external

Additional Information

Who We Are
We aim to lead the industry by pursuing ever safer ways of working, demonstrating integrity and showing care and respect for people and the planet. That means we are constantly seeking new opportunities to mine and process our products sustainably, using less water, less energy and more precise extraction technologies. Our extraordinary teams work safely and collaboratively, with the utmost consideration for local communities, our customers and the world at large.

What We Offer
When you join Anglo American, you can expect to enjoy a competitive salary and benefits package. But more than this, you’ll find yourself in an environment where the opportunities for learning and growth are second to none. From technical training to leadership programmes, we bring out the best in our people. There are plenty of opportunities to move onwards and upwards too. We’re a large, successful multinational company – and we’re still growing all the time.

How We Are Committed To Your Safety
Nothing is more important to us than ensuring you return home safely after a day’s work. To make that happen, we have the most rigorous safety standards in the industry. Not only that, we’re also continually investing in new technologies that are helping to make mining safer.

Inclusion and Diversity
We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are. We provide equality of opportunity to enable everyone to fulfil their potential.

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