Position Summary: 

The Supply Clerk distributes all supplies to departments and/or patients, maintains inventory, stocks shelves, handles freight, daily mail and assists with inventory counts. In addition to focusing on delivering quality patient care, the Supply Clerk will also focus on revenue and expense factors. This position is responsible for all patient charging of supplies that come out of Central Service inventory, which has a direct effect on the revenue of the hospital. Accurate data entry and accurate supply issues are essential for the financial success of the department.

Minimum Qualifications:

Required

High School Diploma or EquivalentPrevious experience in material management with emphasis on supply and inventory control.

Preferred

Two years’ experience in healthcare materials managementTwo years’ experience in a healthcare environment with emphasis on inventory control and medical terminology

Essential Job Functions:

In addition to the essential functions of the job listed below, employees must have on-time completion of all required education as assigned per DNV requirements, Bozeman Health policy, and other registry requirements.

Responsible for entering department supply orders, picking order from stock and delivering to the appropriate department.Inventory patient charge and department non-charge carts with a hand held device when needed and replenish supplies dailyUnpack supplies as received for restock into inventory and place the appropriate charge stickers.Sort and distribute daily mail for all hospital departments and physicians.Assist all customers that come in for supplies and/or questionsMaintain storeroom and notify inventory agent of daily supplies to be orderedReview supply orders for discrepancies in inventory quantities and perform cycle counts upon request

Knowledge, Skills, and Abilities

Demonstrates sound judgement, patience, and maintains a professional demeanor at all timesAbility to work in a busy and stressful environmentStrong interpersonal, verbal and written communication skillsExercises tact, discretion, sensitivity and maintains confidentialityComputer applications, MS Office, EMR, internet applications and standard office equipmentDetail oriented, organizational skills and the ability to prioritizeStrong emotional intelligence, interpersonal and teamwork skills

Physical Requirements

Lifting, Pushing, and Pulling: Lift 30 pounds of weight (pick up supplies, move equipment, etc.) Carry equipment/supplies.Extended Hours: The role may involve working for extended periods, requiring sitting, walking, or standing for eight or more hours daily.Flexible Schedule: The position may necessitate working beyond a standard 40-hour workweek, including weekends and after-hours shiftsOn-Call Availability: On-call work may be required to respond promptly to organizational, patient, or employee needsEffective Communication: Proficient in effective communication, both in person and through various technologiesHandling Challenging Situations: The role may involve dealing with upset individuals, requiring the ability to de-escalate situations and work effectively with frustrated patients, families, or employeesRepetitive Tasks: Ability to perform repetitive tasks as needed to fulfill job responsibilities            

Exposures

Tasks Include Potential Exposure: Job tasks may involve exposure to:

Bloodborne pathogens, such as blood, bodily fluids, or tissues.Radiation in settings where medical imaging procedures are performedVarious chemicals and medications used in healthcare settings. Job tasks may involve handling cleaning products, disinfectants, and other substances.Infectious diseases due to contact with patients in areas that may have contagious illnesses

The above statements are intended to describe the general nature and level of work being performed by people assigned to the job classification.  They are not to be construed as a contract of any type nor an exhaustive list of all job duties performed by individuals so classified.

77312400 Materials Management (BHDH)