Supervising Program Administrator Print (https://www.governmentjobs.com/careers/scvwd/jobs/newprint/4825041) Apply  Supervising Program Administrator Salary $137,196.80 - $175,697.60 Annually Location CA, CA Job Type Full-Time Job Number 01862-E Division General Services Unit Purchasing and Consultant Contracts Opening Date 02/10/2025 Closing Date 3/2/2025 11:59 PM Pacific + Description + Benefits + Questions Description Valley Water is searching for top-tier candidates to fill this exciting opportunity. Internal candidates will get first consideration. A 2.5% supervisory differential will apply Overview: The Program Administrator (Contracts Supervisor) plans, organizes, supervises, and coordinates the procurement by contract of professional consultant services (architectural engineering "A/E" and non-A/E consultants) and specialized Valley Water activities, and coordinates and oversees contract administration activities. The Program Administrator works on contracts that are highly complex and sensitive in nature, where substantial judgment and initiative are essential in making recommendations and resolving problems. This is a management and leadership position with oversight of a team of contract professionals. This position reports to the Manager of the Purchasing and Consultant Contracts Unit, within the General Services Division. Our Commitment: Racial equity, diversity and inclusion are integral to Valley Water. We are committed to building and sustaining an inclusive and equitable working environment for all. We believe every member of our team enriches our diversity, contributes to inclusion, and strengthens belonging by broadening our perspective and collective understanding of the world around us to accomplish our mission to equitably provide safe, clean water, natural flood protections, and environmental stewardship. About Valley Water: Valley Water is a public agency with a capital budget of $964 million, and approx. 900 employees. With headquarters in San José, Valley Water provides water supply, enhances streams and watersheds through creek restoration and habitat protection, provides flood protection for homes, schools, businesses and roadways, and partners with other agencies to provide trails and open space for the community. Key Responsibilities include, but are not limited to: + Review and approve procurement request documents, cost estimates, scope, and other relevant information to initiate and implement a procurement strategy. + Provides advice to personnel on procurement and contracting issues. + Oversee the development, preparation and negotiation of complex contract proposals, competitive/non-competitive consultants, and service contracts. + Assure that Invitations for Bids (IFBs), Requests for Proposals (RFPs), and other processes are conducted consistent with policy, laws, and regulations. + Evaluates proposals and determines responsiveness and responsibility of proposals. + Collaborate with management and legal staff on the development of RFP, contract, and addendum boilerplate language. + Monitors, revises, and enforces District procurement policies and procedures. + Ensures that the District RFP and contract documents comply with the requirements of funding agencies for usage of grant funds. + Ensures timely procurement practices and leads contract process improvements. + Prepares reports, memorandums, and presentations on procurement program or contract issues. + Oversees contract administration system, manages contracts work project list, and forecasts procurement requirements. + Implements best practices in contract management practices, procedures, and policies. + Manage, lead, assign, develop and mentor staff engaged in contract administration activities. Ideal Candidate's Background Includes: Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below. Ideal Experience: + 6+ years of experience in public procurement and contract management, or a closely related field in the public-sector environment, including high value contract administration activities for professional services including either one year in experience planning, organizing, coordinating, and directing various project or programs, or serving as the Valley Water recognized subject matter expert or advisor in the assigned program area. + 3+ years of increasingly responsible supervisory experience of staff is preferred. Ideal Skills and Abilities: + Conduct and oversee RFP, IFB, and other types of solicitations. + Prepare comprehensive specifications, contracts, reports, and correspondence. + Develop negotiation strategies and negotiate complex contracts. + Define problems, evaluate, recommend, and implement alternative solutions to complex issues and problems. + Develop, implement, and interpret goals, objectives, policies, procedures, work standards, and internal controls. + Interpret and effectively use management information reports. + Select, supervise, train, motivate, assign, evaluate, counsel, and discipline staff. + Understand, interpret, and apply laws, rules, regulations, policies, and procedures. + Prepare, control, and apply statistical analysis to facilitate procurement forecasting. + Communicate effectively, both verbally and in writing. + Meets customer needs in terms of cost, quality, and timeliness and promotes positive customer and vendor relations. + Integrates a wholistic customer service and solutions-oriented approach to work with internal customers and stakeholders. + Effectively address and manage contract non-compliance and disputes. + Efficiently and effectively use technology and resources to improve project workflow and process improvements for contract management. Ideal Knowledge: + Theories, principals, and practices of contract administration for public agencies. + Familiarity with Public Contact Code (PCC), Government Code (GOV), or Public Utility Code (PUC) or demonstrate experience with federal laws such as Federal Acquisition Regulation (FAR).. + Procurement of professional services requiring specific licensure, including architectural and engineering services. + Principles and techniques of budget preparation and program and personnel management. + Principles and practices of supervision, training, and constructive discipline. + Contract cost analysis, negotiations, and contract development. + Accounting principles and practices Ideal Training and Education: + Bachelor's degree in business or public administration or closely related field. Required License or Certificate Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis. To review the Classification Specification, please clickhere (https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/Program%20Administrator%20-%205-2019.pdf) Purchasing & Consultant Contracts Services Unit (Position Code 103) Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date. This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite, after completion of the probationary period (one year). Selection Process (1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview. (2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended. NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary. Consideration may be given to existing applicant pools within the same classification. Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request. Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260. Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants. The Santa Clara Valley Water District, now known as Valley Water, offers a comprehensive benefit package including, vacation, holidays, and sick leave as well as medical, dental, vision, EAP, life and disability insurance. In addition, Valley Water participates in the California Public Employees' Retirement System (PERS). To view a summary of benefits, clickhere (https://www.valleywater.org/benefits) 01 I acknowledge that I have entered my Work Experience and Education on the employment application, and I am aware these are required fields. If they are not completed, the application is considered incomplete, and I will be disqualified as an applicant for the position. + Yes + No 02 Please answer the supplemental questions thoroughly, clearly, and concisely as the responses provided (along with the application) will be carefully reviewed to determine which candidates will move forward in the recruitment process. I have read this information and am aware of the importance of responses to the supplemental questions. + Yes + No 03 Please indicate the years of experience in public procurement. + 0-6 years + 6+ years or more 04 Have you obtained a bachelor's degree from an accredited college or university? + Yes + No 05 If you have not obtained your bachelor's degree, do you have 12 years of directly related procurement experience? + Yes + No 06 Do you have lead/supervisory experience? + Yes + No 07 If yes, please list the number of years of your sup/lead experience and the number of staff you have supervised. 08 Describe your specific experience processing requisitions, preparing complex solicitations, performing bid/proposal analysis and contract award, for goods and services, and how you obtained that experience. 09 Employment with Valley Water requires employees to take an Oath as a Disaster Service Worker within California and to live within 150 miles of Valley Water Headquarters in San Jose, California by the start date. Valley Water does not cover relocation costs. If you live further than 150 miles from Valley Water Headquarters, please discuss your willingness to relocate if offered the position. If this does not apply to you, write "N/A". 10 Please list the full name of the regular/permanent Valley Water employee who referred you to this position (only one name will be accepted, so if multiple are listed, the first name provided will be documented as the referring employee). If this does not apply to you, write "N/A". Required Question Employer Santa Clara Valley Water District (CA) Address 5750 Almaden Expressway San Jose, California, 95118 Phone 1-408-630-2260 Website https://www.valleywater.org Apply Please verify your email addressVerify Email