Loews Hotels & Co is a leading owner and operator of luxury hotels with a portfolio consisting of 26 hotels and resorts in the United States and Canada. Located in major city centers and resort destinations from coast to coast, the Loews portfolio features one-of-a-kind properties that go beyond Four Diamond standards and embrace their “uniquely local” community in order to curate exciting, approachable and local travel experiences for guests.

Position Start Date No Earlier Than December 23, 2024

This position oversees the daily activities of the receiving and storeroom operations, ensuring adherence to established receiving, stock rotation, requisition and sanitation and security procedures. Additional responsibilities include preparing reports and taking inventories; and the storage of accounting data and ensuring strict adherence to all established storage procedures.

Qualifications:

OSHA required training and ability to operate fork lift and pallet jackEffective supervisory leadership, organizational and communication skillsAbility to operate basic office equipmentAbility to stand, stoop, bend repetitively and lift up to 50 lbs.Ability to push a cart up to 200 lbs.Ability to work flexible schedule to include weekends and holidaysWorking knowledge of computer software to include Adaco, Doclink, Win2010, Word, ExcelHigh School DiplomaThree to five years of prior experience in hotel receiving and/or warehousing, (500+ room multi-outlet, convention hotel or centralized distribution hospitality chain operation.

Key Responsibilities:

Oversees receiving and storeroom activities to ensure adherence to accepted procedures, receipt of materials and supplies as specified on purchase order documents and security of all materials placed in storageResponsible for the smooth, efficient, cost effective operation of Storeroom/Receiving departmentEnsures adherence to all departmental and Loews Hotels guidelines, policies and procedures.Ensures accurate, timely completion of computerized reports to include Open Purchase Order, Unbilled Receiving, and monitor Doc Link WorkFlow. Reports and documents issues to LFSC Accounts Payable and LFSC ProcurementResponsible for preparing month end reports for the Director of FinanceEnsures accurate transmittal of Beverage receiving documentation to respective department at the Financial Service Center.  Also responsible for preparing inter property transfers of bottled water to the properties.Notifies Procurement and manager at property of any receiving related discrepancies, to facilitate request for credit or replacement of damaged or discrepant goodsMaintains organized purchase order and receiving documentation files.Ensure proper date tagging of all products, materials and supplies placed into storeroom.Oversees proper storage of materials and supplies received, and proper placement and rotation of stock to prevent loss due to deterioration of product quality while in storageFollows established requisition procedures for all materials and supplies leaving storeroomIndicates proper quantities on requisition for all items issuedMonitors par levels for items in inventory, notifies property department managers when levels reach reorder pointEnsures storeroom cleanlinessOversee monthly, quarterly, annual inventoriesCoordinates receipt, storage and delivery of packages delivered via common carrierPrepares shipping documents and coordinates with procurement for pick-up of materials shipped via common carrierMaintains tracking log for all common carrier shipments sent or receivedOrganizes accounting data for storageCoordinates pick up of accounting information from properties, receives in mailroon and delivers to accountingEnsures efficiency of filing, boxing and movingEnsures proper and safe storage of dataCoordinates with Accounting Generalist to maintain records of stored data and storage locationsMonitors destroy dates for all dataReceives and stores files as received from off site storage, as necessaryNotifies appropriate department upon receipt of files, assists with delivery as requiredMaintains log for all activitiesOther duties as assigned

 General Responsibilities:

Promotes and applies teamwork skills at all timesNotifies appropriate individual promptly and fully of problems and/or unusual matters of significanceIs polite, friendly, and helpful to guests, management and fellow employeesExecutes emergency procedures in accordance with hotel standardsComplies with required safety regulations and proceduresMaintains cleanliness and excellent condition of equipment and work areaComplies with hotel standards, policies and rulesRecycles whenever possibleRemains current with hotel information and changesComplies with hotel uniform and grooming standardsAttendance in conformance with standardsMay be required to work varying schedules to reflect business needs of the hotelRequired to attend all training sessions and meetings