Position Details Position Information Department Audit, Risk and Compliance (UPR) Position Title Officer-Compliance 2 Job Title Staff or Senior Auditor Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Yes Job Summary The Office of Audit, Risk and Compliance is seeking to fill two positions either as a Staff or Senior Auditor. These are full-time (1.00 FTE ), 12-month, professional faculty positions. Appointment at the higher profile may be considered depending upon the qualifications of the successful candidate. The Office of Audit, Risk and Compliance ( OARC ) strives to maximize the resources deployed toward the university’s core academic, research, and public service missions by identifying ways to promote efficient and effective processes. The OARC also seeks to continually improve the productivity of the Oregon State University ( OSU ) learning and work environment by promoting compliant and ethical practices that reinforce the university’s core values of accountability, diversity, integrity, respect and social responsibility. The OARC is overseen by the chief executive of audit, risk and compliance ( CEARC ), who reports administratively to the president and functionally to the chair of the Executive, Audit and Governance Committee ( EAGC ) of the OSU Board of Trustees. The internal audit (audit) function within the OARC provides independent, objective assurance and advisory services designed to add value and improve university operations. Audit helps the university accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, internal control and governance processes. The OARC internal audit activities may include work performed by internal audit staff and work co-sourced with external consultants. Co-sourcing may be utilized for assurance activities to support internal resource constraints or when topic areas under review require specialized expertise or support. The OARC utilizes a co-source model for audits involving athletics compliance and capital construction project reviews. The auditor reports to the deputy chief audit executive (deputy) and is responsible for performing and leading audit engagements at OSU . Depending on their areas of expertise, the scope of the engagements may include financial, compliance, operational, information technology, and fraud reviews, as well as other special projects, investigations and consulting projects. The auditor may also be responsible for managing assigned co-sourced internal audit work. This may include vendor selection, management and coordination with internal stakeholders. The auditor may work independently and within a team through all audit phases, from risk assessment to report writing and management consultation, applying experience and sound judgment to identify potential risk and internal control concerns. The auditor may supervise students or auditors directly assigned to projects the auditor leads. The auditor maintains open and timely communication between the OARC and the client management. The auditor may provide training and consultation to campus staff regarding internal controls and mitigation strategies as needed. The auditor may periodically be assigned to work under the CEARC to assist with other OARC activities and special projects to support an array of audit, risk and compliance needs at OSU . The auditor’s efforts will align with and contribute to the diversity, equity and inclusion efforts outlined in OSU’s Diversity Action Plan. The plan aims to expand access to higher education, solve problems through research and innovation, and enhance prosperity for every community across the state and, by extension, the nation and world. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS : •Top 1.4% university in the world •More research funding than all public universities in Oregon combined •1 of 3 land, sea, space and sun grant universities in the U.S. •2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties •7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone •100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates •35k+ students including more than 2.3k international students and 10k students of color •217k+ alumni worldwide •For more interesting facts about OSU visit:https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including: •Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. •Free confidential mental health and emotional support services, and counseling resources. •Retirement savings paid by the university. •A generous paid leave package, including holidays, vacation and sick leave. •Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. •Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. •Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU . Key Responsibilities 95% Staff/80% Senior – Audit Examinations and Special Projects/Investigations: The auditor’s primary responsibility is to lead and perform independent reviews and evaluations for assigned audits and special projects/investigations in accordance with current professional and OARC standards. The auditor’s duties and responsibilities will include the following: + Conduct research and interviews to understand current and best practices, rules and guidance in areas assigned for audit or investigation. + Identify potential risk areas to the institution or department and evaluate their significance for audit planning purposes (cost versus benefit of audit project, scheduling, and level of expertise to provide quality service). + Prepare preliminary audit or investigation plans, programs and objectives in accordance with the Institute of Internal Auditor ( IIA ) Global Internal Audit Standards (Standards) and OARC procedures for review and approval by the deputy and CEARC . + Lead the entrance conference to discuss scope, timing and audit issues with management. + Complete detailed audit or investigation procedures and working papers in accordance with the audit or investigation objectives, professional standards and the OARC policies and procedures manual. This may include conducting interviews, performing walk-throughs, reviewing policies and testing procedures. + Utilize data analytics software as part of the audit or investigation procedures. + Determine the adequacy and effectiveness of the system of internal controls and the efficiency with which activities are carried out. Obtain sufficient documentary evidence to support audit or investigation conclusions and recommendations in accordance with IIA and OARC standards and policies. + Recognize deviations from generally accepted accounting principles, COSO , OSU policies and procedures, and good business practices. + Engage diverse perspectives in the initial research process, recognizing and addressing gaps and biases in existing research and audit preparation. + Keep audit client and OARC management informed of audit or investigation progress and status on a regular basis. + Maintain budgetary control of work hours spent on the audit engagements. Monitor the schedule of budget versus actual hours. At the conclusion of the audit, the auditor documents all major variances. + Prepare the initial and final drafts of the audit or investigation report, which formally documents the scope of the engagement, the auditor’s opinion, and recommendations to strengthen internal controls and improve operating efficiencies. Submit all draft and final reports and work papers to the deputy for review. + Lead the exit conference to present findings and recommendations to unit/department management and senior leadership. + Coordinate the receipt and review of management responses to report recommendations and evaluate the adequacy of management’s corrective actions to ensure they are adequate, reasonable, and responsive to the concern noted. + Perform follow-up procedures on open recommendations to determine whether management actions have been taken to mitigate the risk(s) identified. Document and prepare a draft report of the results of follow-up procedures for submission and review by the deputy. + Develop effective working relationships with institution management while maintaining professional ethics and standards and focusing on common goals of continual improvement and achievement of objectives. + For assigned co-sourced internal audit engagements, the auditor’s duties and responsibilities may include the following: + Manage consulting and audit engagements with external vendors, including but not limited to audits over construction projects and athletics. + Develop the scope of work to be performed, collaborating with campus units as appropriate. + Ensure the scope of external audits/reviews provides guidance to the campus to mitigate, or at least minimize, the risk to the university. + Coordinate solicitation efforts for informal or formal proposals in accordance with procurement standards and policies, including a process to identify, recommend and solicit potential vendors; receive responses; assess proposals with campus partners (if applicable); and make final recommendations for approval. + Prepare final contract details for the selected vendor for review by the deputy and final signature and approval by the CEARC and OSU procurement staff. + Manage contract coordination and relationships with external vendors to ensure that the scope of work is completed timely and in accordance with the contract provisions. + Coordinate communications between the vendor and the university. + Recognize and resolve or escalate any deviations from generally accepted accounting principles ( GAAP ), the COSO internal control framework, OSU policies and procedures, and good business practices. + Maintain budgetary control of work hours spent on the audit engagements. Monitor the schedule of budget versus actual hours. + Attend entrance/exit conferences with the deputy to discuss scope, timing, and audit findings. + Complete assigned projects and research within established timelines. + Work with the deputy and the CEARC to receive final approvals and signatures on scopes of work and contracts, to share audit progress and findings, and to escalate areas of non-performance or other performance concerns. 5% Staff /15% Senior – Other Duties: The auditor has additional general responsibilities and expectations. These include the following: + Foster continued development of effective professional relationships with university management and staff. This may include representing the OARC in various consulting engagements, meetings, trainings, and committees (including serving as a committee chair) as assigned by the deputy. + Pursue an OARC -approved program for continuing education in accordance with expectations included in the OARC office manuals. This may include attendance at on-campus and other relevant professional development events, review of trade literature, and internet research to stay informed on university operations and the broader compliance environment, technical accounting and audit topics, general information technology topics, and government pronouncements. + Identify and implement projects to develop and improve office policies and procedures. Complete assigned projects and research within timelines established with the deputy or the CEARC . + Assist with recruiting OARC staff. + Support progress in eliminating past and present discrimination and advance the university’s equity, diversity and inclusion goals by complying with policies, procedures, and practices that promote affirmative action, equal opportunity and diversity. + Perform other duties as assigned by the deputy or the CEARC . 5% Senior Auditor Only – Supervisory: + The senior auditor may be assigned staff auditors or student interns on specific audit or investigation projects. The senior auditor will be responsible for providing oversight and supervision of staff or student auditors assigned to projects. This includes daily direction, guidance, and routine work product and performance evaluation to promote staff and student development, focusing on equal opportunity. What You Will Need Auditor + Bachelor’s degree in accounting or related business field from an accredited four-year college or university. + Proficiency in financial accounting principles and techniques. + Ability to apply generally accepted auditing standards, the Institute of Internal Auditor ( IIA ) Global Internal Audit Standards (Standards), and other authoritative guidance contained in the Standards. + Strong, effective written and oral communication skills and a demonstrated ability to communicate effectively with audiences from diverse backgrounds and with different communication styles. + A demonstrated commitment to diversity, equity, and inclusion and the espoused values outlined in OSU’s Diversity Action Plan. + Attention to detail + Ability to multi-task + Proficiency in the use of computers, including word processing, spreadsheets, data analytics, and flowcharting applications. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions, and those in youth programs may have additional criminal history checks every 24 months. This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030. Staff Auditor Specific: + Candidate for a professional auditing or accounting certification such as the Certified Internal Auditor ( CIA ) or Certified Public Accountant ( CPA ) certification. Progress is required toward certification within six months of the hire date. Ongoing, demonstrated progress required with final certification obtained within two years of hire date. Senior Auditor Specific: + A professional auditing or accounting certification such as the Certified Internal Auditor ( CIA ) or Certified Public Accountant ( CPA ). + A minimum of three years of auditing experience. What We Would Like You to Have + Multiple professional auditing, accounting and/or fraud certifications in addition to CIA or CPA , such as Certified Information Systems Auditor ( CISA ) or Certified Fraud Examiner ( CFE ). + Demonstrated experience providing leadership and guidance to students or employees from a variety of cultural backgrounds. + Experience within higher education. Working Conditions / Work Schedule This position is based in Corvallis, Oregon. The person in this position will be required to drive either a personal or OSU -owned vehicle for occasional regional travel to other OSU campuses to complete some of the essential functions of their position. Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range Staff Auditor: $85,740 – $95,595 / Senior Auditor : $103,554 – $115,962 Link to Position Description https://jobs.oregonstate.edu/position\_descriptions/20146 Posting Detail Information Posting Number P08822UF Number of Vacancies 2 Anticipated Appointment Begin Date 05/19/2025 Anticipated Appointment End Date Posting Date 02/03/2025 Full Consideration Date 02/23/2025 Closing Date 03/09/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. The goal is to fill this position with the most qualified candidates. We do not want to discourage candidates who meet the minimum educational requirements but not the experience and/or certification requirements from applying, as we will consider candidates for each position (staff or senior). See the Minimum/Required Qualifications section for additional information. For additional information please contact: Shalece Rains at Shalece.Rains@oregonstate.edu or 541-737-5547. OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. + Staff Auditor (Officer Compliance): $85,740 – $95,595 + Senior Auditor (Officer Compliance 2): $103,554 – $115,962 OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team atemployee.relations@oregonstate.edu. Supplemental Questions Read More at: https://jobs.oregonstate.edu/postings/164466 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.