Responsible for performing advanced staff assistant and clerical work which includes some administrative responsibility in functioning as an aide to an administrator/manager of a major operating department/division, or in a specialized capacity. [Duties are more complex than those of the Staff Assistant I and II.]
At the College of Central Florida, our vision is to be “Your first choice for quality higher education.” We aim to accomplish this by providing a caring and exceptional learning environment that fosters the success of our students and community. Candidates considering becoming part of the CF family must be able to embrace and model this philosophy in their day-to-day responsibilities and demonstrate our standards: professional, responsive, informative, dependable and engaged.
ResponsibilitiesMost Staff Assistant III positions are primarily secretarial/administrative rather than clerical. The duties shown are “generic” and not intended for every position at this level.
Function as office assistant or aide to a dean, director, or equivalent level administrator. Participate directly in the work of the administrator such as interviewing visitors, securing details of specialized information, assisting in office research and providing information regarding the services and operation of the unit. Communicate policy to students and the public.Keep supervisor’s appointment calendar and schedule appointments. Receive and screen calls and refer callers to appropriate offices.Take notes and minutes of conferences, meetings and functions as required.Prepare forms and reports independently. Compose letters for supervisor’s signature.Set up and maintain specialized office files. Assemble information for supervisor’s use.Open, prioritize and process mail.Type, proof and process letters, examinations and syllabi, course outlines, minutes, forms, schedules, manuals, booklets, requisitions, purchase orders, proposals, contracts, surveys and related paper work.Enter data into computer containing specialized technical terminology or other information. Use computer, data entry equipment, or word processors to input data regarding courses, schedules, operations, employee data or other related information.Retrieve data and assemble information for supervisor’s use.Conduct statistical comparison of information for a supervisor’s use.Assist in the preparation, maintenance and monitoring of the department or division budget. Maintain and process office staff payroll certification.Maintain supply inventory and records. Assist with the office inventory of equipment.Coordinate travel arrangements, prepare appropriate forms and arrange for reimbursements.Function as lead worker over student assistants and clerical staff, if appropriate.May be required to work a flexibleschedule—late afternoons or evenings, or on weekends.Other duties as assigned.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Acceptable eyesight (with or without correction).Acceptable hearing (with or without hearing aid).Ability to clearly communicate both orally and in writing on a telephone and on a computer for extended periods of time.Routinely requires sitting at a desk and viewing a display screen for extended periods of time.Ability to access, input, and retrieve information from a computer or other electronic device.Routinely requires moderate (up to 40 pounds) lifting and carrying.Routinely requires walking, standing, sitting, kneeling, stooping, reaching up, twisting and bending.Works inside in an office environment.(Reasonable accommodations will be made for otherwise qualified individuals with a disability.)
QualificationsHigh school diploma or equivalent required. Prefer secretarial or Office Management training beyond secondary school level.
Three years of secretarial/clerical/computer and typing experience required.
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EQUAL OPPORTUNITY EMPLOYER College of Central Florida offers equal access and opportunity in employment, admissions and educational activities. The college will not discriminate on the basis of race, color, ethnicity, religion, gender, pregnancy, age, marital status, national origin, genetic information, sexual orientation, gender identity, veteran status or disability status in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of gender and violates this policy statement, the college will not tolerate such conduct. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Dr. Mary Ann Begley, Title IX Coordinator/Equity Officer, Ocala Campus, Building 3, Room 117H, Ocala, FL 34474, 352-291-4410, or Equity@cf.edu. Application FAQs
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