The Sr material management clerk will provide administrative support to the Winland Foods Elk Grove village Leadership Team, assisting them in day-to-day activities and ensuring efficient and smooth operation of the Elk Grove village office and overseeing the flow of materials within the distribution center. This position supports managers and employees through a variety of tasks related to organization and communication and will be responsible for handling confidential and time sensitive material.

The position is expected to effectively communicate with all levels of the organization in-person, via phone, and email ensuring all duties are completed accurately and delivered with high quality and in a timely manner. The Individual will need to rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude. In this role, the individual will assume responsibility for the front office work, to include reception, mail, ordering of office and plant supplies. This position reports to the materials manager at the Elk Grove Village location.

Employee Type:

Full time

Location:

IL Elk Grove

Job Type:

Production Group

Job Posting Title:

Sr. Material Management Clerk

Job Description:

Job Description

Schedule:1st Shift 9:00am to 5:30pm, Monday - Friday, with potential for Saturday work based on production schedule.

Work Location: 1325 Chase Ave, Elk Grove Village, IL 60007

Benefits: Medical, Dental, Vision, 401(k) with match, STD/LTD/AD&D/Life, HSA, FSA, EAP, Hospital indemnity, Accident Insurance, Identity and Fraud Protection Plan, Legal, and Critical Illness.

Salary, based on experience and other qualifications: $23.00 to 25.00 per hour,

Roles & Responsibilities:

Provides administrative support to the plant director/materials managerManages calendar, schedules delivery appointments and meetings, coordinates events and town halls, and is responsible for the logistics of running the meetingsPrepare and ship small packages via FedEx, UPS etc.Creates and posts information on the communication stations throughout the facility and works with applicable parties to resolve technical issues on devices.Collaborate with HR on projects and employee communications.Serves as the primary point of contact for all external contacts, greeting visitors, adhering to security practices, handling and routing incoming calls, and responding to questions and inquiries.Sorts and processes all mail, including packages and certified mail.Orders and maintains office, production, warehouse and breakroom supplies.Maintains and issues security badge access and keys for employees, guests, and contractors as applicable.Acts as a point of contact on facility issues notifying maintenance, building management, and/or vendor(s) were necessary.Provides general administrative support to all the Elk Grove Village location.Creation of purchase requests and purchase orders as neededInterview coordination for leaders’ schedulesAssist leaders in onboarding new employeesTraining and mentoring junior material management clerksSend out communications to employee groupsReserve conference rooms for guests, auditors, contractors, etc.Scheduling of meetings and coordination for off-site meetingsConduct department specific surveys for feedback.

The duties and responsibilities described are not a comprehensive list of all tasks. Additional tasks and duties may be assigned from time to time as necessitated by business needs.

Qualifications & Experience:

Associate’s degree in business, Administrative Support, or related field required5+ years of experience in a fast-paced administrative support role, with experience supporting senior management and executivesExperience with office management systems and proceduresStrong proficiency in MS Office (Word, Excel, PowerPoint, Publisher, OneNote, SharePoint, Teams)Requires a self-motivated individual who can work with minimal supervisionExceptional organizational skills with the ability to perform multiple tasks in a fast-paced environment, meeting deadlines with accurate and detailed resultsStrong customer service and problem-solving skills requiredStrong verbal and written communication and interpersonal skillsAbility to multi-task, prioritize work effectively, adapt to changes and meet deadlinesExercises tact and confidentiality when dealing with sensitive and confidential information

EEO Statement:

Winland Foods believes that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit develop, and retain the most talented people from a diverse candidate pool. Winland Foods is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.