Posting Description

SENIOR ADMINISTRATIVE ASSISTANT, Office of the Vice Chancellor, under minimal supervision, will perform complex and diverse administrative duties in direct support of the Vice Chancellor (VC) including complex calendar support; acting as a receptionist; screening phone calls and visitors; assisting with or responding to internal requests for information and reports; arranging meetings and taking minutes; maintenance of electronic and paper files; planning and coordinating high-profile events and meetings, coordination of complex travel arrangements and maintenance of necessary supporting documentation; may provide support to other HQ staff and will work closely with the other Headquarters (HQ) Administrative Assistant to help ensure the smooth operation of the suite; manage the VC’s calendar and schedule diverse and complex appointments and meetings; organize meeting materials and ensure the VC has appropriate preparation time before meetings; and serve as the primary source of information on the VC’s schedule.