Posting Information Posting Number2025335 Posting/Functional TitleSr Proposal Coordinator University Pay Plan TitleSr Proposal Coordinator LocationSan Marcos DepartmentSponsored Programs Recruitment TypeOpen to All Job TypeFull-Time Funding SourcePermanent Monthly Salary$5,000.00-$5,416.67 Job CategoryExempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. + Knowledge of: applicable federal regulations 2 CFR 200 (Uniform Guidance), applicable state regulations, and various funding source requirements (such as NIH , NSF , and NEH ); accounting and auditing standards (such as GASB and GAAS ). + Bachelor’s degree. + Experience in budget development and review. + Skilled in oral & written communications. + Ability to conduct training sessions and develop training materials. + Experience with PC & mainframe computer systems. + Experience with proposal review and preparation. Preferred Qualifications + Responsible for coordinating all aspects of preparation and submission of grant proposals including budget preparation. Job Description Responsible for coordinating all aspects of preparation and submission of grant proposals including budget preparation. Job Duties + Office process and procedure: assist in the development and maintenance of the University proposal submission and review process. + Professional Development and Continuing Education: Maintain and improve on a thorough knowledge of existing and changing federal, state, local, system, and university guidelines, policies, procedures, and regulations; awareness of current issues, events, and trends in the industry. Technical working knowledge of evolving electronic proposal submission portals. (i.e. Grants.gov, E-grants, Tex-grants, NSF Fastlane/Research.gov, etc.) Knowledge of compliance issues: effort, human subjects, export control, homeland security, etc. + Proposal Preparation: Advise, review, and assist in the development of budgets and other required submissions for new and continuation proposals submitted by TXSTATE faculty and staff to various funding agencies. Ensure that all budgets and proposal information are prepared in compliance with proposal submission guidelines. Coordination with the principal investigator to ensure the inclusion of appropriate supporting documentation as required by the sponsor. (i.e. PRF , PI eligibility, IDC waivers, Agency forms, commitment letters, etc.) + Budget development: Review and analyze for accuracy, required allowable and unallowable costs, cost sharing, F&A exclusions, cost of living adjustments, wages, budget justifications, subcontracts, collaborators, and any other budget items. Coordinate budget adjustments with the principal investigator as needed. + Facilities and Administrative cost recovery: Promote the use of our full federally negotiated F&A rate which will lead to the maximization of the use of recovered F&A funds and leveraging of all funds available for sponsored programs. Serve as an electronic data administrator for submission of proposals to agencies and other funding sources utilizing an electronic submission process and maintenance of other electronic information as needed. Preparation and delivery of award package to post-award contact (24-hour rule) Route proposals and budget for the approval of Chairs, Deans, Directors and/or VPs, AVPs, and other appropriate personnel. + Communication Skills: Articulate and explain issues; build relationships with customers and other contacts; advise and make quality recommendations on a wide range of issues; provide superior quality customer service. Assist all faculty and staff with locating resources required for proposals and budget prior to submission, (i.e. tuition rates, dorm room availability, and annual rates, etc.) Ability to recognize and forward proposals for additional reviews that might be needed (i.e. tech transfer, intellectual property issues, export control, etc.) Provide training of University faculty and staff in group or one-on-one settings. Develop and maintain training materials. Attend meetings to exchange information. Monitor and report on allowable effort/committed time amounts for each proposal and other support documents. Prioritize fluctuating workload, and follow management directives. + Standard Office Practices: use of equipment, system data update, Certain SAP information retrieval, timeliness of telephone and e-mail responses (24-hour rule). + Other duties or Special projects: updating forms, training new staff, preparing annual re-distribution of F&A recovery Prepare reports as requested. Other duties as assigned. Additional Information to Applicants Job Open Date03/05/2025 Job Close Date (posting closes at midnight)04/07/2025 Open Until FilledNo Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start8:00AM Normal Work Hours End5:00PM Posting NoticesYou will be required to electronically attach a resume, cover letter and letter of recommendation to your application. Legal and Required Notices Texas State University is an Equal Employment Opportunity/Affirmative Action Employer. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. Why work @ Texas State? • Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! • Generous paid time off: vacation, holidays, sick days and many more! • Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program • Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. • An inclusive Bobcat community: join our many social networks offered on and off-campus • Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation. Quick Linkhttps://jobs.hr.txstate.edu/postings/51564 Applicant Document