Specialist, Pre-Award (College of Health Sciences)
University of Rhode Island
Posting Details Position Information Posting Number SF01935 Job Title Specialist, Pre-Award (College of Health Sciences) Position Number 109730 FTE 1.00 FLSA Exempt Position Type Professional Staff Union PSA/NEA - Professional Staff Assoc Pay Grade Level Grade Level: 10 Pay Grade Range Anticipated Hiring Salary: $60,000 - $70,000 Status Calendar Year, Full-time, Limited Department Information Department Dean Health Sciences Contact(s) Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)
Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded Extension Contingency Notes This is a full time, calendar year position, limited to 12/15/2025 with anticipated renewal. Job Description Summary The search will remain open until the position has been filled. First consideration will be given to applications received by February 8, 2025. Applications received after February 8, 2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
_______________________________________________________________________________________________________
About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
______________________________________________________________________________________________
BASIC FUNCTION:
Work with the College of Health Sciences (CHS) Chief Business Officer, Associate Director, CHS Pre-Award and other Research Staff to coordinate research support operations and activities within CHS. Prepare and review grant/contract proposals; develop budgets and other administrative details of proposals; adopt new computer technology for electronic transmission of proposals; and execute related duties as assigned.
Duties and Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assist CHS faculty in the development of all components of funding proposals, including budgets and internal forms, and in submitting proposals through the pre-award routing systems, i.e., InfoEd.
Develop budgets for sponsored project proposals. Meet with University faculty and staff to determine budget and other requirements of proposed sponsored projects; prepare budgets and administrative detail adequate for proposal submission, considering faculty/investigator program needs, indirect costs recovery requirements, and other requirements imposed by federal, state, University, or sponsor guidelines. Knowledge of Federal new Uniform Guidance.
Assist CHS Faculty with the review of research contracts/agreements.
Maintain familiarity with federal, state, University, and sponsor requirements for University level externally sponsored projects and activities.
Supervise administrative and technical personnel as assigned; execute related duties as required.
Liaise between department staff, CHS Faculty and Sponsored Projects supporting them in a variety of activities related to the implementation of their project both pre-award and award intake.
Liaise with the CHS financial team to ensure smooth implementation of award to post-award processes.
Assist post-award staff with annual reporting for CHS Faculty. Primary focus will be on the pre-award period but may have responsibilities across the research life cycle.
Assist CHS Faculty in preparation of reports per funding agency(s) requirements and guidelines.
Assist in the organization of research and grant-related workshops and other special events where appropriate.
Adapt new technologies for electronic transmission of proposals as required by government funding agencies, NSF, HHS, DOD, etc.
OTHER DUTIES AND RESPONSIBILITIES:
Perform other duties as required.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers; word processing, database management, and spreadsheet software; InfoEd and other grant preparation software.
Required Qualifications REQUIRED:
1. Bachelor’s degree.
2. Minimum of three years of academic, finance, research, business or public administration experience in a complex setting.
3. Demonstrated experience with pre-award (grant) administration.
4. Demonstrated experience managing multiple, large, clinical and scientific grants.
5. Demonstrated computer experience (including enterprise software).
6. Demonstrated strong interpersonal and verbal communication skills.
7. Demonstrated proficiency in written communication skills.
8. Demonstrated presentation skills.
9. Demonstrated supervisory experience.
10. Demonstrated organizational skills.
11. Demonstrated ability to multitask in a fast-paced environment.
12. Demonstrated ability to work with minimal supervision.
13. Demonstrated ability to interpret institutional policies, plans, objectives, rules, and regulations and communicate the interpretation to others.
14. Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications PREFERRED:
1. Demonstrated progressively responsible experience in a complex, clinical and/or academic research setting.
2. Demonstrated experience in a higher educational setting.
3. Demonstrated experience using InfoEd software (including, human resource and financials modules).
4. Demonstrated experience with post-award activities.
________________________________________________________________________________________
ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.
Environmental Conditions The incumbent is not substantially exposed to adverse environmental conditions. Posting Date 01/14/2025 Closing Date Special Instructions to Applicants Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).
Quicklink for Posting https://jobs.uri.edu/postings/14629 Applicant Documents Required Documents Cover Letter/Letter of Application Resume Other Document - References Optional Documents Supplemental Questions
Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded Extension Contingency Notes This is a full time, calendar year position, limited to 12/15/2025 with anticipated renewal. Job Description Summary The search will remain open until the position has been filled. First consideration will be given to applications received by February 8, 2025. Applications received after February 8, 2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
_______________________________________________________________________________________________________
About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
______________________________________________________________________________________________
BASIC FUNCTION:
Work with the College of Health Sciences (CHS) Chief Business Officer, Associate Director, CHS Pre-Award and other Research Staff to coordinate research support operations and activities within CHS. Prepare and review grant/contract proposals; develop budgets and other administrative details of proposals; adopt new computer technology for electronic transmission of proposals; and execute related duties as assigned.
Duties and Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assist CHS faculty in the development of all components of funding proposals, including budgets and internal forms, and in submitting proposals through the pre-award routing systems, i.e., InfoEd.
Develop budgets for sponsored project proposals. Meet with University faculty and staff to determine budget and other requirements of proposed sponsored projects; prepare budgets and administrative detail adequate for proposal submission, considering faculty/investigator program needs, indirect costs recovery requirements, and other requirements imposed by federal, state, University, or sponsor guidelines. Knowledge of Federal new Uniform Guidance.
Assist CHS Faculty with the review of research contracts/agreements.
Maintain familiarity with federal, state, University, and sponsor requirements for University level externally sponsored projects and activities.
Supervise administrative and technical personnel as assigned; execute related duties as required.
Liaise between department staff, CHS Faculty and Sponsored Projects supporting them in a variety of activities related to the implementation of their project both pre-award and award intake.
Liaise with the CHS financial team to ensure smooth implementation of award to post-award processes.
Assist post-award staff with annual reporting for CHS Faculty. Primary focus will be on the pre-award period but may have responsibilities across the research life cycle.
Assist CHS Faculty in preparation of reports per funding agency(s) requirements and guidelines.
Assist in the organization of research and grant-related workshops and other special events where appropriate.
Adapt new technologies for electronic transmission of proposals as required by government funding agencies, NSF, HHS, DOD, etc.
OTHER DUTIES AND RESPONSIBILITIES:
Perform other duties as required.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers; word processing, database management, and spreadsheet software; InfoEd and other grant preparation software.
Required Qualifications REQUIRED:
1. Bachelor’s degree.
2. Minimum of three years of academic, finance, research, business or public administration experience in a complex setting.
3. Demonstrated experience with pre-award (grant) administration.
4. Demonstrated experience managing multiple, large, clinical and scientific grants.
5. Demonstrated computer experience (including enterprise software).
6. Demonstrated strong interpersonal and verbal communication skills.
7. Demonstrated proficiency in written communication skills.
8. Demonstrated presentation skills.
9. Demonstrated supervisory experience.
10. Demonstrated organizational skills.
11. Demonstrated ability to multitask in a fast-paced environment.
12. Demonstrated ability to work with minimal supervision.
13. Demonstrated ability to interpret institutional policies, plans, objectives, rules, and regulations and communicate the interpretation to others.
14. Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications PREFERRED:
1. Demonstrated progressively responsible experience in a complex, clinical and/or academic research setting.
2. Demonstrated experience in a higher educational setting.
3. Demonstrated experience using InfoEd software (including, human resource and financials modules).
4. Demonstrated experience with post-award activities.
________________________________________________________________________________________
ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.
Environmental Conditions The incumbent is not substantially exposed to adverse environmental conditions. Posting Date 01/14/2025 Closing Date Special Instructions to Applicants Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).
Quicklink for Posting https://jobs.uri.edu/postings/14629 Applicant Documents Required Documents Cover Letter/Letter of Application Resume Other Document - References Optional Documents Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have a Bachelor’s degree? Yes No * Do you have a minimum of three years of academic, finance, research, business or public administration experience in a complex setting? Yes No * Do you have demonstrated experience with pre-award (grant) administration? Yes No * Do you have demonstrated experience managing multiple, large, clinical and scientific grants? Yes No * Do you have demonstrated computer experience (including enterprise software)? Yes No * Do you have demonstrated ability to work with diverse groups/populations? Yes No How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other
Confirm your E-mail: Send Email
All Jobs from University of Rhode Island