Specialist, Post Award (College of Health Sciences)
University of Rhode Island
Posting Details Position Information Posting Number SF01930 Job Title Specialist, Post Award (College of Health Sciences) Position Number 107258 FTE 1.00 FLSA Exempt Position Type Professional Staff Union PSA/NEA - Professional Staff Assoc Pay Grade Level Grade Level: 10 Pay Grade Range Salary Range: $57,155 - $86,321 Status Calendar Year, Full-time, Permanent Department Information Department Dean Health Sciences Contact(s) Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)
Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary The search will remain open until the position has been filled. First consideration will be given to applications received by January 31, 2025. Applications received after January 31, 2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
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About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston and New York City.
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BASIC FUNCTION:
Work with the College of Health Sciences (CHS) Chief Business Officer, Associate Director, CHS Post-award and other Research Staff to coordinate research support operations and activities within CHS. Serve as the post-award contact person working directly with Principal Investigators and staff to facilitate understanding of the administrative terms and conditions of their sponsored award.
Duties and Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES:
Responsible for post award activity for sponsored projects from federal, state, foundation, non-profit corporate and other entities. Review post award grant expenditures, monitor and prepare reports on cost share activity and final close-out of awards. Meet quarterly with Principal Investigators to review spending and project future expenses.
Work with Principal Investigators on personnel hiring, purchasing, accounts payable, and travel activity to ensure expenses are allowable, allocable, and reasonable and that they are in compliance with sponsor’s requirements.
Submit EAFs, IP-1s, and GRA contracts for grant funded personnel.
Complete subcontract requisitions including necessary documentation. Submit approved invoices for sub awards to post award portal.
Initiate participant incentive requests as needed. Track Cash Advances and participant incentives. Work with Principal Investigator to reconcile cash advances quarterly.
Work with Principal Investigators and administrative staff to troubleshoot grant administration related issues.
Monitor award expenditures, cost-sharing activity and prepare monthly reports.
Assist in close-out of awards, including reviewing projects for open items, encumbrances, cash advances, deficits, surpluses, adjustments, etc. Assist with no-cost extension requests as required.
Maintain familiarity with federal, state, University, and sponsor requirements for University level externally sponsored projects and activities.
Supervise administrative and technical personnel as assigned; execute related duties as required.
Liaise between department staff, CHS Faculty and Sponsored Projects supporting them in a variety of activities related to the implementation of their project.
Liaise with the CHS financial team to ensure smooth implementation of post-award processes.
Assist Sponsored Projects post-award staff with annual reporting for CHS Faculty. Focus primarily on the post-award period but may have responsibilities across the research life cycle.
Assist in the organization of research and grant-related workshops and other special events where appropriate.
Adapt new technologies as required by government funding agencies, NIH, NSF, HHS, DOD, etc.
Coordinate efforts with the pre-award team. Focus primarily on the post-award period but may have responsibilities across the research life cycle.
OTHER DUTIES AND RESPONSIBILITIES:
Perform other duties as required.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers, word processing, database management and spreadsheet software. InfoEd and other grant preparation software.
Required Qualifications REQUIRED:
1. Bachelor’s degree.
2. Minimum of three years of academic, finance, research, business, or public administration experience in a complex setting.
3. Demonstrated experience with post-award (grant) administration.
4. Demonstrated experience managing multiple, large, clinical and scientific grants.
5. Demonstrated computer experience (including enterprise software).
6. Demonstrated strong interpersonal and verbal communication skills.
7. Demonstrated proficiency in written communication skills.
8. Demonstrated presentation skills.
9. Demonstrated supervisory experience.
10. Demonstrated organizational skills.
11. Demonstrated ability to multitask in a fast-paced environment.
12. Demonstrated ability to work with minimal supervision.
13. Demonstrated ability to interpret institutional policies, plans, objectives, rules, and regulations and communicate the interpretation to others.
14. Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications PREFERRED:
1. Demonstrated progressively responsible experience in a complex, clinical and/or academic research setting.
2. Demonstrated experience in a higher educational setting.
3. Demonstrated experience using InfoEd software (including, human resource and financials modules).
4. Demonstrated experience with post-award activities.
____________________________________________________________________________________________
ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.
Environmental Conditions This position is not substantially exposed to adverse environmental conditions. Posting Date 01/10/2025 Closing Date Special Instructions to Applicants Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).
Quicklink for Posting https://jobs.uri.edu/postings/14603 Applicant Documents Required Documents Cover Letter/Letter of Application Resume Other Document - References Optional Documents Supplemental Questions
Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary The search will remain open until the position has been filled. First consideration will be given to applications received by January 31, 2025. Applications received after January 31, 2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
_______________________________________________________________________________________________________
About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston and New York City.
________________________________________________________________________________________________________
BASIC FUNCTION:
Work with the College of Health Sciences (CHS) Chief Business Officer, Associate Director, CHS Post-award and other Research Staff to coordinate research support operations and activities within CHS. Serve as the post-award contact person working directly with Principal Investigators and staff to facilitate understanding of the administrative terms and conditions of their sponsored award.
Duties and Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES:
Responsible for post award activity for sponsored projects from federal, state, foundation, non-profit corporate and other entities. Review post award grant expenditures, monitor and prepare reports on cost share activity and final close-out of awards. Meet quarterly with Principal Investigators to review spending and project future expenses.
Work with Principal Investigators on personnel hiring, purchasing, accounts payable, and travel activity to ensure expenses are allowable, allocable, and reasonable and that they are in compliance with sponsor’s requirements.
Submit EAFs, IP-1s, and GRA contracts for grant funded personnel.
Complete subcontract requisitions including necessary documentation. Submit approved invoices for sub awards to post award portal.
Initiate participant incentive requests as needed. Track Cash Advances and participant incentives. Work with Principal Investigator to reconcile cash advances quarterly.
Work with Principal Investigators and administrative staff to troubleshoot grant administration related issues.
Monitor award expenditures, cost-sharing activity and prepare monthly reports.
Assist in close-out of awards, including reviewing projects for open items, encumbrances, cash advances, deficits, surpluses, adjustments, etc. Assist with no-cost extension requests as required.
Maintain familiarity with federal, state, University, and sponsor requirements for University level externally sponsored projects and activities.
Supervise administrative and technical personnel as assigned; execute related duties as required.
Liaise between department staff, CHS Faculty and Sponsored Projects supporting them in a variety of activities related to the implementation of their project.
Liaise with the CHS financial team to ensure smooth implementation of post-award processes.
Assist Sponsored Projects post-award staff with annual reporting for CHS Faculty. Focus primarily on the post-award period but may have responsibilities across the research life cycle.
Assist in the organization of research and grant-related workshops and other special events where appropriate.
Adapt new technologies as required by government funding agencies, NIH, NSF, HHS, DOD, etc.
Coordinate efforts with the pre-award team. Focus primarily on the post-award period but may have responsibilities across the research life cycle.
OTHER DUTIES AND RESPONSIBILITIES:
Perform other duties as required.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers, word processing, database management and spreadsheet software. InfoEd and other grant preparation software.
Required Qualifications REQUIRED:
1. Bachelor’s degree.
2. Minimum of three years of academic, finance, research, business, or public administration experience in a complex setting.
3. Demonstrated experience with post-award (grant) administration.
4. Demonstrated experience managing multiple, large, clinical and scientific grants.
5. Demonstrated computer experience (including enterprise software).
6. Demonstrated strong interpersonal and verbal communication skills.
7. Demonstrated proficiency in written communication skills.
8. Demonstrated presentation skills.
9. Demonstrated supervisory experience.
10. Demonstrated organizational skills.
11. Demonstrated ability to multitask in a fast-paced environment.
12. Demonstrated ability to work with minimal supervision.
13. Demonstrated ability to interpret institutional policies, plans, objectives, rules, and regulations and communicate the interpretation to others.
14. Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications PREFERRED:
1. Demonstrated progressively responsible experience in a complex, clinical and/or academic research setting.
2. Demonstrated experience in a higher educational setting.
3. Demonstrated experience using InfoEd software (including, human resource and financials modules).
4. Demonstrated experience with post-award activities.
____________________________________________________________________________________________
ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.
Environmental Conditions This position is not substantially exposed to adverse environmental conditions. Posting Date 01/10/2025 Closing Date Special Instructions to Applicants Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).
Quicklink for Posting https://jobs.uri.edu/postings/14603 Applicant Documents Required Documents Cover Letter/Letter of Application Resume Other Document - References Optional Documents Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have a Bachelor's degree? Yes No * Do you have a minimum of three years of academic, finance, research, business, or public administration experience in a complex setting? Yes No * Do you have demonstrated experience with post-award (grant) administration? Yes No * Do you have demonstrated experience managing multiple, large, clinical and scientific grants? Yes No * Do you have demonstrated computer experience (including enterprise software)? Yes No * Do you have demonstrated ability to work with diverse groups/populations? Yes No How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other
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