Position Details Advertising/Posting Title Special Assistant to the Executive Director of University Housing & Dining Services Posting Summary The Special Assistant to the Executive Director of University Housing and Dining Services ( UHDS ) provides high-level administrative and strategic support, ensuring efficient management of the Executive Director’s office and enhancing the effectiveness of UHDS . This role oversees scheduling, prepares briefing materials, manages communications, and coordinates internal and external stakeholders. The Special Assistant handles sensitive information, supports department-wide planning, and facilitates key events and strategic initiatives. Minimum Qualifications (or equivalent combination of education and experience) + Bachelor’s degree in a relevant field and three to five years of related or specialized experience are required. + Demonstrated resourcefulness, flexibility, sensitivity, and a strong attention to detail in a fast-paced, complex environment. + Effective administrative, organizational, and time management skills, with a proven ability to manage multiple tasks simultaneously and meet deadlines. + Strong written and verbal communication skills, with an emphasis on clarity, professionalism, and responsiveness. + Ability to maintain composure and provide executive-level support in high-pressure situations. + Demonstrated commitment to diversity, social justice, and fostering an inclusive and collaborative environment. + Proficiency in Microsoft productivity tools, including Outlook, Word, Excel, PowerPoint, and Teams, with a demonstrated ability to learn and adapt to new software applications (e.g., Drupal, Adobe Acrobat, Slate). + Knowledge of marketing principles, including research, publicity, promotions, media production, and materials development. + Strong technology skills, with experience in web and graphic design, ensuring effective use of digital platforms and media. Desirable Qualifications Anticipated Pay Range 25.00-28.00/hour (approx. 48,750-54,600/year) Other Information As university housing is not strictly an 8:30 AM – 5:00 PM role, crises may arise during off-hours, weekends, holidays, or evenings, requiring this role to be on-site and working closely with the Executive Director to mobilize the necessary resources to address urgent situations. This is a fast-paced, often chaotic environment, supporting a senior-level executive with competing demands and high-stakes responsibilities. Special Conditions Occasional evening and/or weekends required (if non-exempt position, may result in overtime), A probationary period may be required, A probationary period may be required for current UVM employees, Background Check required for this position FLSA Non-Exempt Union Position No Posting Details Position will be posted for a minimum of one week, after which it is subject to removal without notice. Job Open Date 03/17/2025 Job Close Date (Jobs close at 11:59 PM EST.) Open Until Filled No Position Information Position Title Univ Ops Administration OC3 N Posting Number S5561PO Department Residential Life/30452 Position Number 00027412 Employee FTE 1.0 Employee Term 12 Supplemental Questions Required fields are indicated with an asterisk (*). + * Please specify here where applicable. Enter "NA" if not applicable. (Open Ended Question) + * How did you hear about this employment opportunity? + Chronicle of Higher Education + HigherEdJobs + Inside Higher Ed + LinkedIn + Seven Days + UVM Employee (Please specify below) + UVM Employment Web Site + Vermont JobLink (Department of Labor) + Other (Please specify below) Documents Needed to Apply Required Documents + Resume + Cover Letter/Letter of Application Optional Documents