Req #: 243198 Department: UW SCHOOL OF MEDICINE Posting Date: 02/05/2025 Closing Info: Closes On 02/12/2025 Salary: $5,135 - $6,906 per month Shift: First Shift Notes: **As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-classified-staff-20210208.pdf)** As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. The UW School of Medicine (SOM) is the only medical school directly serving the states of Washington, Wyoming, Alaska, Montana, and Idaho (WWAMI). The SoM is comprised of 31 basic science and clinical departments and has over $2.2 Billion in revenue and annual expenses in support of its research, educational and clinical activities and programs. The SoM has a total enrollment of over 1,100 medical students, 1,500 students pursuing the Doctor of Medicine degree, 2,700 full time faculty members and over 4,000 staff. The Shared Environment Supervisor (payroll title: Shared Services Supervisor) work in the Shared Environment Team in SoM to support key business processing. This includes purchasing, travel and expense reimbursement, external invoicing, journal vouchers and the grant close out process. Work will be organized in a support service model that is accountable to the 31 Departments and other Deans Office business units for each major business process workstream, which will be organized into smaller working groups dedicated to specific departments or units. The Shared Environment Supervisor (payroll title: Shared Services Supervisor) is a member of the Shared Environment Team in the SoM Dean’s Office, providing support for key business processes such as purchasing, travel and expense reimbursements, external invoicing, journal vouchers, and grant closeout activities across the 31 departments and various Dean’s Office business units. This position will be responsible for supervision of a minimum of 2 staff members, as well as participate in direct unit support. **DUTIES AND RESPONSIBILITIES** **Administration and Compliance Management: 60%** The Shared Environment Supervisor will be an expert in and executing designated business processes which include: • The creation and approval of journal vouchers to support SoM business and reporting processes: • External Invoicing process. • FEC and or grant close-out business processes. • Purchasing (Non-Catalogue / blanket Purchase orders and large or complex purchasing requiring bid process or other complexity). • Travel and reimbursement compliance. • Other duties as assigned. **Team Lead: 20%** • Provide day-to-day management of 2+ Shared Environment Specialists. • Collaborate with the Chief Financial Officer on team growth, including assisting in the development of new positions, interviewing job candidates, and recommending the selection of applicants. • Conduct unit onboarding, perform training, and provide continued education and LEAN process improvement opportunities to maintain and enhance subject matter expertise across the team. • Perform annual performance evaluations, assign and schedule work, suggest corrective action, and act on leave requests. **Process Improvement and Quality Assurance: 20%** • Expertise in completing and approving transactions after completing compliance review of transactions routed through the Shared Environment. • Look for repetitive errors or issues to share back to local units and or support training to improve accuracy for future transactions. • Serve as business process expert to manage issues and questions raised by local units and to escalate to appropriate central offices. • Work collaboratively with other shared environment team members and local unit’s staff from assigned departments or units. • Contribute to the development of training materials, standard operating procedures (SOPs), and quality improvement systems. **MINIMUM REQUIREMENTS** Bachelor's Degree and two years of work experience in fiscal, accounting, or payroll experience, or equivalent combination of education/experience. **ADDITIONAL REQUIREMENTS** • Intermediate Excel skills to assist in data analysis, reporting, and process improvement. The ideal candidate should be proficient in using Excel to efficiently manage and analyze large datasets, as well as automate routine tasks. • Experience with a comprehensive ERP system, such as Workday. • Background in accounting and/or compliance review. **DESIRED QUALIFICATIONS** • Previous experience at the University of Washington's, including grants management, preferably within the School of Medicine. • Customer service orientation and effective interpersonal skills. • Proficient working in a high-volume shared environment. • Ability to work independently, multi-task, and manage competing priorities. • Proven analytic abilities; proactively research and resolve questions, discrepancies, and inconsistencies. • Self-starter with ability to apply good judgment and critical thinking skills and solve problems. • Ability to learn on the fly and to work with ambiguity. Function independently with minimal supervision. • Strong ability to interpret and apply established policies and procedures. Ability to identify discrepancies and suggest changes to internal procedures and policies. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.