University Advancement at the University of Virginia (UVA) seeks a dynamic and experienced Senior Writer to join the Principal Gifts team. The University of Virginia has a strong and high-performing advancement community, boasting a large number of talented, effective, and results-oriented professionals. Our community is comprised of a robust central advancement organization, 12 University schools, and more than 25 University-related programs. We offer a wide variety of career opportunities, as well as an outstanding environment for professional growth and development.

The Senior Writer will work closely with the Principal Gifts team, the Office of the Senior Vice President for External Relations, senior University leadership, and other colleagues across Grounds—including faculty, school/unit partners, and Advancement staff—to create personalized messages to advance the University’s philanthropic priorities. This will include crafting strategic correspondence, donor acknowledgments, recognition of milestones, and other messages on behalf of senior University leaders, primarily the University President and Senior Vice President.

The successful candidate will be able to capture each leader’s voice and ensure all communications are accurate, nuanced, and appropriately formal or informal, based on context. The Senior Writer will manage the entire correspondence process, ensuring efficient tracking, timely follow-ups, and clear documentation. They will also participate in best practice communities and special projects as needed.

Key responsibilities:

Draft timely and personalized correspondence (e.g., gift acknowledgments, meeting summaries, event follow-ups, milestone messages) to donors, prospects, and other constituents on behalf of senior University leaders.

Use data from the University’s CRM platform, along with input from colleagues, to produce drafts that reflect the writing style and tone of specific leaders.

Collaborate with University stakeholders in Advancement and other offices to ensure that correspondence is accurate, on-brand, and timely, incorporating important details and perspectives.

Manage correspondence through a structured tracking system, ensuring drafts, reviews, and distributions are handled efficiently.

Update and maintain records (currently in ‘contact reports’) in the CRM platform to ensure timely, accurate documentation of correspondence activities.

Maintain up-to-date donor salutation preferences for senior leaders in the CRM.

Use the CRM platform to identify relevant constituents for personalized communication.

Participate in communities of practice within the University to share insights, strategies, and best practices related to correspondence.

Assist with ad hoc special projects as required.

Required Qualifications:

Education: Bachelor's degree. In related field preferred (e.g.: communications, English, marketing). Master's degree preferred.

Experience: At least five years of experience. Experience drafting professional correspondence for senior executives is preferred.

Exceptional writing skills with strong attention to grammar, tone, clarity, and an ability to adopt others' writing styles.

Ability to build trust, operate with discretion, and maintain confidentiality when dealing with sensitive information.

Skill in distilling key details into compelling, executive-level communications.

Strong interpersonal skills and the ability to collaborate with senior leaders and colleagues across various departments.

Superior organizational abilities, with a focus on managing multiple tasks in a complex workflow.

Proven ability to prioritize, manage deadlines, and handle multiple projects in a fast-paced environment.

Proactive, self-sufficient, and able to anticipate needs and address challenges before they arise.

Proficiency in Microsoft 365 (especially Outlook, Word, and Excel).

Preferred Qualifications:

Familiarity with file-sharing platforms (e.g. SharePoint).

Experience with Customer Relationship Management platforms (e.g., Salesforce. (e.g., SharePoint).

Experience with, or strong interest in, applying new technologies (e.g., AI) to improve efficiency and quality of work.

UVA Advancement offers a flexible and hybrid workplace. All team members must have access to and maintain a secure home office environment with high-speed internet service and work collaboratively with others using a variety of technologies and tools. This position will require primarily in-person work in our office building on UVA Grounds, however, occasional remote work is possible. Please note: the position will also require occasional work outside of traditional office hours (evenings and weekends).

For additional information about the position, please contact April Sibiski, at nbu2ag@virginia.edu.

This is an exempt level, benefited position. For more information on the benefits at UVA, visit www.hr.virginia.edu/benefits.This position is a restricted position and is dependent upon project need, availability of funding and performance. The anticipated hiring range is $75,000 - $90,000 and will be commensurate with education and experience.

This position will remain open until filled. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment. 

 
To Apply:  

Please apply through the UVA Job Board and search R0071447. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'.  

Complete an application online with the following documents:  

CV 

Cover letter 

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.  

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.  

For questions about the application process, please contact Jon Freeman, Recruiting Specialist, at jf2sw@virginia.edu  

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/. 

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physicians Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experience.  We are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.