Senior Secretary - Cancer Biology

MISSION STATEMENT
The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through exceptional programs that integrate patient care, research, and prevention, as well as through education for undergraduate and graduate students, trainees, professionals, employees, and the public. Located in Houston, The University of Texas MD Anderson Cancer Center is one of the world's most respected institutions focused on cancer patient care, research, education, and prevention. It was ranked the nation's No. 1 hospital for cancer care in the U.S. News & World Report's 2022-2023 rankings and is one of the original three comprehensive cancer centers designated by the National Cancer Institute.

SUMMARY
The primary purpose of the Senior Secretary is to provide secretarial support for the Department of Cancer Biology. This role requires the exercise of independent judgment and a basic knowledge of administrative support.

JOB SPECIFIC COMPETENCIES

General Secretarial Support
Provide general secretarial assistance, including telephone coverage (greeting, screening, and routing calls), transcription, facsimile transmission, filing, and photocopying. Process telephone information accurately, take complete written messages, and ensure follow-up. Responsible for secretarial and office tasks for assigned faculty and staff.

Correspondence and Calendar
Type all correspondence and memoranda for assigned staff. Understand both verbal and written instructions necessary for producing documents, including formatting, designing, and filing. Maintain electronic calendars, schedule appointments, and coordinate multiple attendee schedules for meetings.

Mail and Copiers
Process incoming mail, replenish paper in photocopiers and fax machines, and replace toner cartridges in printers as needed.

Conference Room Schedules
Maintain conference room schedules and assist with inventory management.

Other Specific Routine Tasks:
Mail Distribution Supply Organization/Distribution Weekly Social Hour/Literature Review organization Weekly Journal Club organization Personnel List/Pictorial Roster maintenance Cancer Biology website maintenance (Adobe Experience Manager) Konica Minolta printer/printer supply maintenance Lab Coat maintenance/cleaning/distribution Paper supply maintenance Check-in/check-out assistance Outlook Distribution List management
Other duties as assigned

Education Required
High school diploma or equivalent.
Experience Required
Two years of experience performing responsible secretarial work.
Skills and Testing
Must pass pre-employment skills test as required and administered by Human Resources.
Equal Employment Opportunity
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.
EEO Statement

Additional Information
Requisition ID: 172828 Employment Status: Full-Time Employee Status: Regular Work Week: Days Minimum Salary: US Dollar (USD) 35,360 Midpoint Salary: US Dollar (USD) 41,680 Maximum Salary : US Dollar (USD) 48,000 FLSA: non-exempt and eligible for overtime pay Fund Type: Hard Work Location: Hybrid Onsite/Remote Pivotal Position: No Referral Bonus Available?: No Relocation Assistance Available?: No Science Jobs: No
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