JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Administrative • Certificate of Insurance Tracking - COIs must be maintained and updated on a monthly basis for both Tenants and Vendors. • General Filing - PA ensures all document/paperwork is properly filed (weekly). • Repair Service - Contacts repair service vendors when necessary or requested by team member. • Overnight Mail -Prepares express mail packages and monitors supply levels and replenishes as necessary. • Management Audit - Ensure compliance level of management audit is maintained and prepares all files and records in preparation for the audit (quarterly). • Budget Preparation - Assists team members with budget preparation for the property as requested.

Accounting • Accounts Payables - Property Associate is responsible for ensuring all invoices for the property are received, properly coded and paid in a timely manner. • W-9s - Obtains completed W-9 forms from all vendors. Enters and updates vendor information in payables system. • Manual Adjustment - PA will prepare manual adjustment forms for all miscellaneous Tenant Service Requests • Electric Consumption Tracking - responsible for ensuring proper building metering. • Rent Statements - responsible for pulling, compiling and providing TSRs for review/approval. Compiles all necessary documents and issues statement to Tenant by the 20th of every month. • Monitors Accounts Receivables, makes rent calls, sends out collections notices, keeps client accounting contact up to date with status of payments.

Operations • Tenant Service Request - PA is responsible for daily review of requests noting completion times or dates if beyond acceptable limits, whether job performed to satisfy the tenant, etc. Work with staff to ensure discrepancies and address accordingly. • Contracts - draft contracts as requested by managers within 48 hours of the request. • Contract Summary - maintain and update monthly. Monitor contract expirations to update as needed. • Special Requests - coordinate estimates upon request for tenant approval and schedule appropriately with third-party vendors (dumpsters, cleaning, pest control, security, electrician, carpenter, etc.) • Follow up on contracted work tickets to ensure that all contractors are completing work properly.

Tenant Relations • Customer Service - Provide superior customer service to all tenants, clients and vendors at all times. • Tenant Events - PA is responsible for the planning and coordination of all scheduled tenant events at the property. • Tenant Handbook - review, update and revise as necessary. Coordinate distribution of updates or revisions to all tenants. • Tenant Notification -Prepare tenant memos and correspondence as directed by Managers regarding building holidays, upcoming events, etc. • Safety Warden Meetings - Assist with planning the annual safety warden meeting and any other tenant meetings. • Tenant Move-Ins/Move-Outs - coordinate all arrangements, notifications, logins and acquire proper authorization, forms and documents and collect certificate of insurance as necessary. • Contact Lists -maintain and update no less than monthly tenant and inter-office employee contacts lists to include emergency contact numbers.

Estimated total compensation for this position:

75,000.00 – 80,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –Washington, DC

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.