Job Posting Title:

Senior Grants and Contracts Specialist

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Hiring Department:

Curriculum and Instruction

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 31, 2025

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Location:

AUSTIN, TX

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Job Details:

General Notes

The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services. 

Purpose

The Senior Grants and Contracts Specialist at IPSI provides comprehensive lifecycle support to Principal Investigators, Project Directors and other staff in the preparation, development, and submission of contracts, and to ensure that all University policies and procedures including purchasing requirements are met prior to submitting a contract for review and signature.  

Responsibilities

Draft, review, and submit contracts (Business contracts, Interlocal Cooperation Contracts, Interagency Cooperation Contracts, Letter of Agreements for several federal grants. Exercise sound decision-making and problem-solving skills in the negotiation of grants, contracts, and other agreements, including ongoing monitoring of proposals and resulting awards.

Serve as liaison between the PI and team members and Business Contracts Office, Purchasing, Office of Sponsored Projects, and College of Education regarding contracts submissions.

Facilitate the execution of contracts while ensuring compliance with Board of Regents' Rules and Regulations and University, state, and federal laws, policies, and procedures. Negotiate with sponsors on behalf of The University of Texas at Austin the terms of contracts and agreements, including review and interpretation of award document terms and conditions, for compliance with State and University fiscal and administrative policies.

Ensure that all University policies and procedures including purchasing requirements are met prior to submitting a contract for review and signature. Negotiate with agency grant/contract officers and/or Legal Counsel to provide for modification or removal of inappropriate or unacceptable terms and conditions, including issues related to publication and intellectual property rights, fiscal reporting requirements, and payment schedules.

Provide monthly updates of contracts. Assist and meet with PIs, Project Directors, and their staff as needed.

Support IPSI leadership by providing related financial reports and expenditure updates as requested. Assist with grant match collection and documentation.

Other duties as assigned.

Required Qualifications

Bachelor’s degree in Accounting, Business Administration, or other relevant field and five years of experience in preparation, processing, and negotiation of grant and contract proposals and awards. Exceptional organizational skills, including time management and managing multiple deadlines. Excellent verbal and written communication skills with the ability to effectively communicate policies and procedures to a broad audience. Ability to work independently and collaboratively with other team members. Ability to be discreet with confidential matters and to use sound judgment to facilitate independent decisions. Proficiency with Microsoft Excel and Word programs.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Familiarity with UT Austin policies, procedures and electronic systems including Contracts Plus, FRMS, and DEFINE. Experience with Purchasing guidelines. Broad knowledge of the sponsored research spectrum within a college/university environment Previous experience with GEAR UP.

Salary Range

$75,000+ depending on qualifications

Working Conditions

May work around standard office conditions with repetitive use of keyboard at a workstation.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.