JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Key Responsibilities:

Financial Reporting: Prepare monthly accrual, funding, and variance reports for facilities-related expenses, providing insightful analysis and recommendations to optimize budget performance.Data Analysis and Presentation: Analyze facilities-related data to identify trends, insights, and opportunities for improvement. Prepare presentations and reports to communicate findings to stakeholders.Budgeting & Forecasting: Assist in the preparation of quarterly forecasts and annual budgets, providing accurate financial data and support for strategic business decisions.Work order management: Work order entry and monitoring; redirect work orders that are assigned to wrong vendor or location; request NTE increases and approvals.Financial Tracking & Management: Maintain and oversee financial trackers, ensuring accuracy and completeness of data related to facilities expenses.Facilities Task Management: Manage incoming facilities tasks, dispatching them to the appropriate Person-in-Charge (PIC) and ensuring timely resolution.Aircon Extension Requests: Process and manage air conditioning (aircon) extension requests efficiently and in accordance with established procedures.Inventory Management: Monitor and manage stock levels of stationery and toiletries, ensuring adequate supply and timely replenishment.Purchase Order Management: Generate Client Purchase Orders (POs) as required, adhering to company guidelines and approval processes.Invoice Processing: Oversee the processing of vendor invoices, verifying accuracy, completeness, and adherence to payment terms.Payment Processing: Ensure accurate and timely processing of payments from clients and to vendors, in compliance with established procedures.Expenses Management: Submit monthly expenses to clients and proactively follow up on payment receipts to ensure timely collection.Utilities Management: Manage utilities bills, ensuring accurate tracking, timely payment, and identification of cost-saving opportunities.

Qualifications:

3 years of similar experience in facilities management or a related field.Strong understanding of administrative, financial tracking and reporting principles.Excellent organizational, communication, and interpersonal skills.Proficiency in Microsoft Office Suite (Excel, Word, Outlook).Ability to analyze data, identify trends, and develop insightful reports and presentationsAbility to prioritize tasks and manage multiple request simultaneously in a fast pace environment.Proven ability to manage people, work independently and a team player.

What you can expect from us

We offer a dynamic and inclusive work environment where you will have the opportunity to grow and develop your skills. In addition to a competitive salary and benefits package, we offer:

Professional development opportunitiesA supportive and collaborative team environmentOpportunities to make a meaningful impact on our business

Location:

On-site –Singapore

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.