Are you looking to make an impactful difference in your work, yourself, and your community? Why settle for just a job when you can land a career? At ICW Group, we are hiring team members who are ready to use their skills, curiosity, and drive to be part of our journey as we strive to transform the insurance carrier space. We're proud to be in business for over 50 years, and its change agents like yourself that will help us continue to deliver our mission to create the best insurance experience possible. Headquartered in San Diego with regional offices located throughout the United States, ICW Group has been named for seven consecutive years as a Top 50 performing P&C organization offering the stability of a large, profitable and growing company combined with a focus on all things people. It's our team members who make us an employer of choice and the vibrant company we are today. We strive to make both our internal and external communities better everyday! **PURPOSE OF THE JOB** The purpose of the Senior Executive Assistant is to support the business by providing executive-level administrative and project management support. This position exists to sustain Company executives including and others as assigned maximizing executive productivity. **ESSENTIAL DUTIES AND RESPONSIBILITIES** **Manages executive calendars, visitors and meetings.** + Schedules meetings and appointments for all assigned executives considering appropriateness of executive presence and ensuring adequate time to cover subject material. + Monitors executive calendars to ensure sufficient time is booked between appointments and for “desk time” to maximize executive’s efficiency and convenience. In alignment with executive preferences, monitors meetings’ and appointments’ timing to ensure executive remains on schedule. + Coordinates meeting arrangements including location, refreshments, A/V and other logistics. Ensure meeting notices, agendas, materials and reminders are sent to invitees on a timely basis. + Prepares for visitors by providing any relevant information to executive as needed in advance of appointment. Greets visitors and provide amenities. **Schedules travel for executives or others as requested.** + Prepares draft itinerary and finalizes with executive approval. + Makes travel reservations ensuring executive preferences and ease of travel are maximized. + Gathers materials, as necessary, to prepare executive for travel and provides in advance of trip. + Regularly checks via phone and/or email with travelers to ensure expectations are met, resolve problems, make changes, etc. across all travel days. + Reconciles all travel expenses, prepares expense reports and submits on a timely basis. **Provides confidential project management for executive initiatives and projects.** + Manages projects and initiatives using executive SharePoint site. + Tracks project progress, assignments, and timelines. + Prepares documents, reports and presentations at the direction of the executives. **SUPERVISORY RESPONSIBILITIES** **This position has no supervisory responsibilities.** **EDUCATION, EXPERIENCE AND SKILLS** + Associate's degree from a two-year college or university preferred in Business Administration or related field. + Minimum 5 years of executive-level administrative experience required. **CERTIFCATES, LICENSES, REGISTRATIONS** Project management or other related Administrative certifications preferred **KNOWLEDGE AND SKILLS** + Ability to effectively present information and respond to questions from executives, groups of managers, clients, customers, and the general public. + Ability to deal with problems involving several concrete variables in standardized situations. + Demonstrated ability to manage confidential information in a discreet and professional manner. + Demonstrated experience with Microsoft Office Suite including Word, Excel, PowerPoint, SharePoint, and OneNote. + Excellent written and verbal communication and interaction skills with internal/external. + Strong project management and strategic planning skills. + Strong organizational skills with attention to detail. + Ability to interact with all levels of team members and leadership and engage and participate during events. **PHYSICAL REQUIREMENTS** Office environment – no specific or unusual or environmental demands and employees are regularly required to sit, walk, stand, talk and hear. **WORK ENVIRONMENT** This position operates in an office environment and requires the frequent use of a computer, telephone, copier and other standard office equipment. **We are currently not offering employment sponsorship for this opportunity** \#LI-JM1 \#LI-Onsite The current range for this position is $78,678.61 - $132,686.15 This range is exclusive of fringe benefits and potential bonuses. If hired at ICW Group, your final base salary compensation will be determined by factors unique to each candidate, including experience, education and the location of the role and considers employees performing substantially similar work. **WHY JOIN ICW GROUP?** • Challenging work and the ability to make a difference • You will have a voice and feel a sense of belonging • We offer a competitive benefits package, with generous medical, dental, and vision plans as well as 401K retirement plans and company match • Bonus potential for all positions • Paid Time Off with an accrual rate of 5.23 hours per pay period (equal to 17 days per year) • 11 paid holidays throughout the calendar year • Want to continue learning? We’ll support you 100% _ICW Group is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. ICW Group will not discriminate against an applicant or employee on the basis of race, color, religion, national origin, ancestry, sex/gender, age, physical or mental disability, military or veteran status, genetic information, sexual orientation, gender identity, gender expression, marital status, or any other characteristic protected by applicable federal, state or local law._ ___________________ **At ICW Group we offer a work environment that encourages entrepreneurialism and celebrates success. Our team members are hands-on contributors who are given the opportunity to make an impact. It's our people who make us an employer of choice and the vibrant company we are today.** **Job Category:** **Administrative** **Job Type:** **Full time** **Req ID:** **JR100499**