It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Corporate Overview
Proofpoint is a leading cybersecurity company protecting organizations’ greatest assets and biggest risks: vulnerabilities in people. With an integrated suite of cloud-based solutions, Proofpoint helps companies around the world stop targeted threats, safeguard their data, and make their users more resilient against cyber-attacks. Leading organizations of all sizes, including more than half of the Fortune 1000, rely on Proofpoint for people-centric security and compliance solutions mitigating their most critical risks across email, the cloud, social media, and the web.
 

We are singularly devoted to helping our customers protect their greatest assets and biggest security risk: their people. That’s why we’re a leader in next-generation cybersecurity.
Protection Starts with People.  Proofpoint.
 

Title: Senior Executive Administrator -Reporting to CIO

Location: Sunnyvale, CA

This combined Executive Admin and Office Manager role ensures seamless day-to-day operations, providing high-level support to the CIO and the IT organizations under their purview. You will streamline administrative tasks, coordinate office logistics, and facilitate cross-functional collaboration to optimize IT project delivery and team efficiency. By leveraging automation tools and best practices, you’ll help maintain a secure, compliant, and well-organized workplace. Your proactive approach to problem-solving and ability to anticipate needs will be pivotal in supporting strategic IT initiatives within the cybersecurity environment.

Your role as a Senior Executive Administrator to CIO

Primary Responsibilities Executive Support to CIO Manage complex calendars, schedule meetings, and coordinate travel itineraries. Prepare and review correspondence, presentations, and reports, ensuring accuracy and confidentiality.Act as the primary liaison for internal and external stakeholders, representing the CIO’s interests professionally and promptly.Anticipate the CIO’s needs by proactively identifying solutions to administrative and operational challenges. Office Management Oversee day-to-day office operations, including facility maintenance, vendor management, and office supply inventory.Coordinate company and team events such as all-hands meetings, recognition events, and holiday gatherings. Maintain up-to-date office policies and procedures in compliance with corporate guidelines and cybersecurity protocols.Ensure a secure and welcoming office environment, adhering to health, safety, and security standards. Administrative Coordination Maintain organized records and files (digital preferred), ensuring easy retrieval and secure data handling. Implement and monitor automation tools (e.g., scheduling software, cloud-based systems) to improve workflows.Create and distribute internal communications, including memos, newsletters, and executive updates.Project & Program Support (for IT Organizations) Provide administrative support to IT teams, including meeting coordination, agenda creation, and follow-up action tracking.Assist with small to medium-scale IT projects, including creating Purchase Requests, tracking Purchase Orders, and validating/approving invoices, as well as managing project milestones, budgets, and deliverables.Collaborate with cross-functional teams—such as HR and Finance—on IT project coordination. Generate periodic reports and dashboards for senior leadership, leveraging analytics and automated reporting tools.

What you bring to the team:

Experience & Qualifications Education & Professional Background bachelor’s degree in business administration, communications, or related field (or equivalent experience).5+ years in executive-level administrative support, ideally within a cybersecurity or high-tech environment. Proven track record in office management or operations with hands-on vendor management experience.Technical & Industry Knowledge Proficiency in Microsoft Office 365, collaboration platforms (e.g., Outlook, PowerPoint, Excel), and virtual meeting tools (e.g., Zoom, Teams).Familiarity with cybersecurity industry standards, terminology, and confidentiality practices. Comfortable learning and using automation and system tools

Why Proofpoint
Protecting people is at the heart of our award-winning lineup of cybersecurity solutions, and the people who work here are the key to our success.  We’re a customer-focused and a driven-to-win organization with leading-edge products. We are an inclusive, diverse, multinational company that believes in culture fit, but more importantly ‘culture-add’, and we strongly encourage people from all walks of life to apply.

We believe in hiring the best and the brightest to help cultivate our culture of collaboration and appreciation. Apply today and explore your future at Proofpoint! #LifeAtProofpoint
 

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Consistent with Proofpoint values and applicable law, we provide the following information to promote pay transparency and equity. Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets as set out below. Pay within these ranges varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate. The range provided may represent a candidate range and may not reflect the full range for an individual tenured employee. This role may be eligible for variable compensation and/or equity. We offer a competitive benefits package, including flexible time off, a comprehensive well-being program with two paid Wellbeing Days and two paid Volunteer Days per year, plus a three-week Work from Anywhere option.

Base Pay Ranges:

SF Bay Area, New York City Metro Area:

Base Pay Range: 31.66 - 46.43 USD

California (excludes SF Bay Area), Colorado, Connecticut, Illinois, Washington DC Metro, Maryland, Massachusetts, New Jersey, Texas, Washington, Virginia, and Alaska:

Base Pay Range: 24.92 - 36.54 USD

All other cities and states excluding those listed above:

Base Pay Range: 23.98 - 35.17 USD