Job Description

General Summary

Lead and drive strategic planning and operational excellence across a broad range of responsibilities, including fiscal year planning, regular operational reviews, team culture development, staff communications, and management processes. Organize and execute all staff and leadership meetings, ensuring they are thoughtfully structured, impactful, and aligned with the organization’s priorities. Serve as a strategic advisor to the Executive Team, providing guidance on operational efficiency, resource management, fiscal planning, and group strategy. Direct report to the Senior Vice President, Chief Philanthropy Officer, Senior Associate Dean.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job responsibilities performed.

Leadership Support

Provide strategic support to the Executive Team (e.g., SVP, VP, AD), ensuring alignment with the organization's mission, vision, and values.Act as a key liaison between Executive Team and internal/external stakeholders to foster collaboration across departments and campus-wide entities, with focus on the areas of leadership-driven initiatives, prospect development, database integrity, and organizational performance frameworks.Liaise and build relationships with key stakeholders, internally and externally, to enhance engagement around philanthropic initiatives.Anticipate the needs of the Executive Team, providing updates on project progress and proactively removing roadblocks to maintain momentum.Ensure timely involvement of the Executive Team in key decision-making processes where their leadership and authority are essential.Support the preparation of presentations and materials for staff workshops, retreats, conferences, and organization-wide meetings.Organize and prioritize critical issues and key information for the Executive team to facilitate efficient decision making.Support the Executive Team in fostering a culture of high performance, accountability, and continuous improvement.Collaborate with Executive Team to set key performance indicators to measure and improve department performance. Identify areas of improvement across the organization and make actionable recommendations to improve service delivery to the Dean and President/CEO.Maintain the highest levels of discretion and confidentiality in handling sensitive information.

Strategic Planning and Execution

Develop and implement strategic and operational work plans that advance departmental goals while identifying and mitigating potential risks in collaboration with Executive Team.Monitor project progress, provide leadership updates, and recommend adjustments as needed to optimize outcomes.Ensure that staff meetings, retreats, and leadership convenings are structured for maximum impact, fostering clarity, alignment, and shared purpose.

Cross-Team Collaboration

Drive collaboration with all campus-wide partners, identifying areas where alignment can enhance operational efficiency and strategic outcomes .Serve as a connector, ensuring that departmental initiatives integrate with broader institutional priorities and that teams work cohesively toward shared goals.

Operational Efficiency

Develop and oversee operational workplans that enhance efficiency and ensure seamless execution of strategic initiatives.Oversee and evaluate project management systems to ensure they support coordination, accountability, and execution, making refinements as needed Prepare and analyze reports, presentations, and data insights for internal and external stakeholders.Lead the effort to unify systems and structures and identify the best platforms to improve internal workflows, optimizing organizational performance and responsivenessPrepare and analyze reports, presentations, and data insights for internal and external stakeholders.

Data Analysis and Reporting

Lead the development and structuring of the prospect management, data analytics and business intelligence team, defining its vision, strategy, and operational framework.Build an information systems structure to support the unique technology needs of the two-organization team.Provide strategic oversight to ensure the delivery of actionable insights that support organizational goals.Analyze data and performance metrics to provide insights that support decision-making and drive continuous improvements.Oversee the preparation of executive reports highlighting key performance indicators and areas requiring attention.Lead the creation and analysis of performance metrics across the organization to identify trends and opportunities for enhancing the Executive Team operations.

Project Management

Lead and oversee critical projects, ensuring they align with organizational objectives and are delivered on time.Manage special projects assigned by the Executive Team, coordinating cross-functional efforts and tracking progress against key milestones.Facilitate productive meetings, leadership sessions, and both virtual and in-person meetings with well-prioritized agendas that align with business goals and objectives.Manage incoming requests for data, information, and meetings, ensuring efficient organization and responsiveness.

Perform other duties as assigned.

Company Description

Renowned as the academic flagship of the University of Maryland Medical System, our Magnet®-designated facility is a nationally recognized, academic medical center with opportunities across the continuum of care.  Come join UMMC and discover the atmosphere where talents and ideas come together to enhance patient care and advance the science of nursing.  Located in downtown Baltimore near the Inner Harbor and Camden Yards, you won’t find a more vibrant place to work! 

About University of Maryland Medicine Philanthropy Team

The University of Maryland Medicine Philanthropy (UMMP) team is a joint initiative uniting the fundraising endeavors of the University of Maryland Medical Center and University of Maryland School of Medicine. This strategic partnership exemplifies a commitment to revolutionizing healthcare through transformational philanthropy. With a mission centered on the pillars of education, research, patient care, and community partnership, our collective focus is set on securing philanthropic support that will fuel excellence in every endeavor of our academic medical center enterprise.

UMMP is welcoming new team members who are eager to maximize their professional skills and leverage their experience to create a collaborative, best-in-class fundraising model. Team members will be encouraged to use their unique expertise and perspectives to bring their work to life, contributing to the larger mission. Empowering diverse perspectives will be essential to this process.

Qualifications

Education and Experience

Bachelor’s degree in Business Administration, Healthcare Administration, Nonprofit Management, or a related field.10 years’ progressively responsible experience in a strategic and operational role within a mid-sized non-profit organization.Experience leading cross-functional teams and managing strategic initiatives at an enterprise level.5 years’ progressively responsible leadership experience in roles preferably within philanthropy, healthcare, or nonprofit sectors.

Education and Experience (Preferred)

Master’s degree in Business Administration, Healthcare Administration, Nonprofit Management, or a related field.

Knowledge, Skills and Abilities

Ability to supervise and provide mentorship to select team members, fostering a collaborative and high-performance environment as the team structure evolves.Advanced knowledge of fundraising strategies, donor relations, and philanthropic operations within a healthcare or nonprofit setting.Exceptional ability to articulate vision, engage stakeholders, and deliver compelling reports, proposals, and presentations.Advanced skill structuring and leading high-impact meetings, synthesizing complex information, and enabling data-driven decisions.Advanced skill in budgeting, financial reporting, and leveraging data insights to drive strategic decision-making.Advanced skill using fundraising focused CRMs and platforms (e.g., Raisers Edge, etc.).Proven history in leading complex programs/project successfully through ideation, planning and execution.Advanced leadership skills, including situational awareness, conflict resolution, establishing alignment and clear direction, and driving continuous improvement.Demonstrated ability to successfully motivate and inspire team members to high performance levels.Proven ability to lead teams effectively, prioritizing requests, workload and establishing a goal-oriented work environment with clear and concise work procedures and productivity metrics.Ability to think strategically at both global and local levels while designing and implementing key processes, procedures, and communication plans that support effective business planning and execution.Advanced skill to influence, negotiate and persuade to reach agreeable exchange and positive outcomes.Advanced skill managing cross-functional, multi-dimensional teams and projects of the highest complexity which have business risk and impact in a fast paced environment.Proven ability to influence key decision making across diverse functional areas including executive management.Expert skill developing and maintaining collaborative working relationships with all levels of leadership and staff.Expert skill presenting findings, conclusions, alternatives and information clearly and concisely at all levels within the organization.Advanced analytical, quantitative, conceptual thinking, critical thinking, planning, organizational, and problem-solving skills.Expert skill managing multiple initiatives and meeting changing requirements and priorities to accomplish objectives.Expert skill in the use of Microsoft Office Suite (e.g., Excel, Word, PowerPoint).Expert verbal, written and interpersonal communication skills.

 

Additional Information