Purpose & Overall Relevance for the Organization:

Provide a high level of administrative support to the superior and his/her department to ensure efficient management and running of the function on a day to day level.

Key Responsibilities:

Take charge of routine correspondence to ensure timely and accurate response Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material Maintain and update department files, records, (organizational) charts, subscriptions and publications Receive and screen telephone calls , monitor mail entry and administer the department owned e-mail accounts Support team in creating announcements and newsletters Assist in creating/revising of presentations Schedule internal and external meetings/conferences Coordinate and execute all travel arrangements for team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements and solving standard problems in reasonable timeframe Complete travel expense reports Handle the department cost-center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions Key contact point for information management (e.g. intranet), ensure content of the intranet is up to date Assist in and coordinate projects and assignments as requested/directed (please give examples) Handle assigned operational tasks of respective department under supervision (please give examples) Support team as well as management