Secretary to the Principal (Office Clerk II FT) JobID: 1414 + Position Type: Secretarial/Clerical/ Secretary to the Principal (Grades 7-8) + Date Posted: 10/31/2024 + Location: Dake Junior High School + Date Available: As soon as practical + Closing Date: 11/14/2024 POSITION VACANCY POSTING DATE – October 31, 2024 POSITION:Secretary to the Principal 7.5 hours per day/ 12 Month ASSIGNMENT:Dake Junior High School 350 Cooper Rd, Rochester, NY 14617 REQUIREMENTS:Strong clerical skills and demonstrated experience in automated office environment; excellent word processing and database management skills; strong writing skills; demonstrated ability to work with minimal supervision in a fast-paced environment. QUALIFICATIONS:Eligible for Monroe County Civil Service Clerk II (competitive title).(Must have taken exam and be on the current eligibility list or hold the Office Clerk II title) SALARY RANGE:$17.34-$24.00 per hour (IESA Schedule C) STARTING DATE:As soon as practical APPLICATION PROCEDURE:Apply on-line: West Irondequoit Central School District - Frontline Recruitment (applitrack.com) (https://www.applitrack.com/westirondequoit/onlineapp/default.aspx) byThursday, November 14, 2024 West Irondequoit Central School District is in compliance with the U.S. Civil Service Rights Act of 1964 and the TITLE IX Educational Amendments of 1972, Part 86. The School District provides equal employment opportunity to all individuals and does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, age, disability, sexual orientation, veteran, military status, or domestic violence victim status. Any student, parent, employee or the general public that has an inquiry regarding the non-discrimination policy may direct the inquiry to: Title IX Coordinator West Irondequoit CSD 321 List Avenue Rochester, New York 14617 WestIrondequoit Central School District JOB DESCRIPTION PRINCIPAL’S SECRETARY DAKE SCHOOL Job Summary: Performs a wide variety of secretarial functions in the office of the Principal of Dake School. Work requires a knowledge of school methods and procedures and requires judgement and initiative in order to effectively handle the wide variety of situations which arise daily. Job Duties: + Operate computer and run multiple software programs. + Provide secretarial support to principal. + Schedule and maintain principal’s calendar. + Assist and interact with staff, students and visitors in the main office. + Field telephone inquiries from parents and/or members of the community regarding school related issues and policies and respond as appropriate. + Using AESOP coordinates and arrange for substitutes (clerical, paraprofessionals, and teachers). + Maintain daily record of staff attendance and input information into the computer to complete payroll process. + Publish monthly newsletters. + Treasurer of Extra-Curricular Student Activity Accounts; takes care of all banking and accounting related functions. + Prepare monthly Treasurer reports and quarterly reports of Extra-Curricular Accounts for audit by independent agency. + Inventory, order and arrange payment for general office and educational supplies for the building. + Process purchase orders and arranges for payment of specific supplies and educational material for all departments in Dake. + Receive monies and make deposits to District General Fund. + Compile information for budget process + Coordinates and prepares for the yearly Student Awards Assembly. + Keep accurate records of student grade information for awards recognition. + Prepare certificates and honor roll letters, send home to parents and prepare list for Irondequoit Press. + Responsible for distribution and accountability of buildings keys. + Distribute Planning Team minutes Cabinet agendas, and other correspondence related to these advisory groups. + Perform other duties as assigned. Skills and Qualifications: Per Civil Service - Clerk II with typing: Full performance knowledges, skills, abilities and personal characteristics: Good knowledge of office terminology, practices, procedures, routines and equipment; good knowledge of business arithmetic and English; good knowledge of the techniques involved in record keeping; good knowledge of the techniques involved in establishing and maintaining a filing system; skill in accurately keyboarding at 40 words per minute; ability to conduct searches for information from various sources; ability to work with forms; ability to prepare written communication, arithmetic and standard written reports; ability to operate office machines such as the electronic work station, adding machine, calculator, photo copier and facsimile machine; ability to understand and carry out complex oral and written instructions; ability to express oneself clearly; ability to readily acquire familiarity with departmental organization, functions, laws, policies and regulations; ability to deal with the public; good judgment in solving relatively complex clerical problems; initiative; resourcefulness; tact; courtesy; integrity; health commensurate with the demands of the position. Revised: November 2003; December 2006; February 2012