Over the past forty years, Montefiore's Division of Substance Abuse has helped thousands of men and women enter recovery and re-join their families and communities. Through recovery, individuals are empowered to help find meaning in their lives and integrate back into their communities. The Secretary II will be responsible for providing secretarial, data entry, and routine administrative assistance within the DoSA division of substance abuse programs. This position will assist with the daily management of the office and facilitate essential program operations.
Responsibilities:
• Coordinate departmental office functions including organizing clerical functions and determining priority tasks to ensure efficient office operations
• Take and transcribe dictation of correspondence, reports, and meeting notes. Assemble necessary background materials / documents for meetings
• Assist the Administrative Manager in the preparation of reports by gathering data and tabulating information
• Read and route incoming mail. Setup and maintain a filing system or all correspondence and other records
• Answer telephone calls and provide information to callers regarding standard procedures. Place outgoing calls as needed
• Maintain Supervisor and staffing calendars
• Maintain inventory of medical office supplies and equipment. Order office supplies when necessary. Contact office equipment vendors concerning routine maintenance and repairs
• Utilize MS Office word processing, presentation, and database software to design forms and reports and store and retrieve information
• Prepare and maintain patient files, enter STARS reports, doctor’s notes, consultant reports, laboratory or x-ray reports into record
• Register patients into Electronic Medical Records system, verify insurance coverage
• Invoice, bill, and collect payments. Monitor self patient balances. Evaluate patients for self-fee charges based on sliding scale
• Other duties as assigned
Qualifications:
• 1 + year of work experience
• High School Diploma / GED required, Bachelor’s Degree preferred
• Advanced MS Excel, Word, Outlook, and PowerPoint
• Bi-lingual English / Spanish is preferred
• Type 45 words per minute is required
• Knowledge of medical or equally complex terminology
• Experience with Epic
• Previous data entry and / or database management training / experience
The regular hours are 7:30am – 3:30pm Monday – Friday.
This is a 100% grant funded position
Department: Psychiatry and Behavioral Sciences Bargaining Unit: 1199 Campus: HUTCH Employment Status: Regular Full-Time Address: 1510 Waters Place, Bronx
Shift: Day Scheduled Hours: 7:30 AM-3:30 PM Req ID: 219991 Salary Range/Pay Rate: $30.64
For positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education or other relevant factors.
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Diversity, equity and inclusion are core values of Montefiore. We are committed to recruiting and creating an environment in which associates feel empowered to thrive and be their authentic selves through our inclusive culture. We welcome your interest and invite you to join us.
Montefiore is an equal employment opportunity employer. Montefiore will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.
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