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The Secretary performs a variety of clerical and administrative work, to include responding to general inquiries and questions, in order to ensure efficient and effective operations of the department.

CORE JOB FUNCTIONS                                                                   

Answers telephone, screens and routes calls to appropriate destination, recording accurate messages when necessary.

Greets staff and visitors, and announces arrival to appropriate staff.

Performs administrative tasks such as filing, typing, and copying documents.

Schedules appointments and ensures the office calendar up-to-date.

Arranges meetings, to include any required catering needs for the meeting, and handles travel arrangements.

Provides general information about department operations.

Compiles information in order to assist department leadership in managing the budget and inventory.

Orders supplies for the department as needed.

Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                 

Education:

High school diploma or equivalent

Certification and Licensing:

Not Applicable

Experience:

Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:

Ability to accurately prepare and maintain records, files, reports and correspondence

Ability to communicate effectively in both oral and written form

Ability to recognize, analyze and solve a variety of problems

Ability to process and handle confidential information with discretion

Proficiency in computer software (i.e. Microsoft Office)

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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