Company Description

Minor Hotels is a global hospitality leader with over 550 hotels and resorts across six continents, a diverse portfolio of F&B businesses and a selection of luxury transportation services. With over four decades of experience, we build stronger brands, foster lasting partnerships, and drive business success by staying focused on what matters most to our guests, team members and partners.

Wherever your journey leads, Minor Hotels delivers exceptional experiences around the globe. Explore our history, meet the people behind our success and discover the values that shape who we are today.

Job DescriptionProvide administrative support Set up filing system and update index of files and form regularlyKeep records of travel expense and update travel scheduleProcess cash advance and expense claims for the teamUpdate leave record and travel schedule for teamEnsure KPI report is updated for teamCoordinate and monitor all appointments, meetings to ensure that the schedule is logged, traced and remind all concernedPrepare appropriate file, folder, and information for each meetingDevise and maintain office system including data management, filing, etc.Handling the incoming calls and information, obtaining all relevant information and passing on to appropriate personnelDispatch the mailings with appropriate contents, letters, envelopes, etc.Maintain an adequate inventory of office suppliesOrganize meetings, including scheduling, arranging conference rooms, sending reminders, and organizing catering when necessary.Professionally greet and receive guests and clients.Manage and coordinate travel and accommodation arrangements, prepare itineraries, book hotels, and arrange transportation both domestic and international routes for entire department.Prepare monthly / quarterly PowerPoint presentations

QualificationsA minimum of 3-5 years' experience in executive secretary or admin role ideally in hospitality or similar environment.Excellent time management skills and ability to multi-task and prioritize work.Effective and professional communication abilities.Professional writing capabilities, including being able to communicate with employees, vendors, and clients or guests.Great customer service and interpersonal skills.Strong organizational and planning skillsProficiency in MS Office.Proficient English communication