Job Description:

The incumbent of this position performs clerical support in order to ensure efficient and effective operation.

Essential Job Functions: 

Coordinate incoming calls, assist the public in a pleasant and helpful manner.  Display professional attitude both when using the telephone and in person.

Assist staff with typing, photocopying and other clerical tasks as requested.  

Send outgoing faxes and distribute incoming faxes in a timely manner.

Keep filing up to date, enter data in files, search files for specific information, and prepare reports as assigned.

Maintain inventory of office supplies necessary to conduct day to day operations.

Entry of data into computer system.

Responsible for reconciling bills and petty cash.  

Insure that the appropriate information is delivered to the administrative office in a timely manner. 

Demonstrates interest in long term and short term goals and objectives of the company.

Other duties as assigned by the Business Operations Specialist, Operations Specialist, Clinical Supervisor, Program Director, or Executive Team Member 

Knowledge, Skills, and Abilities:

Exceptional knowledge and skill in clerical administration.

Strong skills working with Microsoft Office Applications including, but not limited to Excel, Word, and PowerPoint.

Skills working with office equipment (i.e fax, copier, printer, scanner, etc). 

Ability to effectively communicate with diverse workforce.

Highly detail oriented, skilled in accuracy and able to multitask.

Experience and Education Qualifications:

High school diploma with courses in secretarial or business practices; AND

At least three (3) years experience in a secretarial or receptionist position;  OR

Graduate from an accredited school with specialization in typing and office procedures.

Supervisory Requirements:

None

Employment Requirements:

Successful completion of background check including criminal record, driving record and abuse/neglect.

Completion of New Hire Orientation at the beginning of employment.

All training requirements including Relias Learning at the beginning of employment and annually thereafter.

Physical Requirements:

ADA Consideration - Sedentary work:  Exerting up to 10 pounds of force occasionally (exists up the 1/3 of the time) and/or a negligible amount of force frequently (exists 1/3 to 2/3 of the time) to lift, carry, push, or pull, or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

We are an Equal Opportunity and Affirmative Action Employer, and encourage applications from all qualified individuals without regard to race, color, religion, sex, gender identity, gender expression, sexual orientation, national origin, age, marital status, disability or veteran status, or to other non-work related factors.

Preferred Family Healthcare is a Smoke and Tobacco Free Workplace.