Secretary, Food Service JobID: 5561 + Position Type: Secretarial/Clerical/ Secretary - 12-Months + Date Posted: 11/12/2024 + Location: Central Administration Office    Food Service SecretarySupervisor: SuperintendentContract Length: 260 DayJob Classification: ClericalFLSA Status: Non-ExemptRate of Pay: $16.33Job Summary:The Food Service Secretary is responsible for providing administrative support to the Food Service department, ensuring smooth operations and efficient communication. This role involves managing scheduling, maintaining records, coordinating with vendors, and handling customer inquiries. The ideal candidate is organized, detail-oriented, and has excellent communication skills to assist with daily tasks in a fast-paced food service environment.Responsibilities: + Applications – Process, notification to schools/parents. Organization and copy of applications. Verification process. + Daily bank deposits/statements. + Participation Report for State/Federal Reimbursement + Food purchase records + Electronically create and process breakfast and lunch program for each school daily. + Reads, sorts and distributes incoming mail to the appropriate office. + Performs diversified clerical work involving the exercise of independent judgment. + Acts as an administrative assistant to a supervisor, interprets administrative decisions and policies as explained by the supervisor, and relieves the supervisor of all clerical duties. + Ability to handle confidential work with tact and discretion; to maintain complex clerical records and prepare reports; and handle routine decisions in accordance with District policy. + Relays specific instructions/messages and keeps control records of assignments (projects, reports, correspondence, etc.); follows up to ensure receipt of information required within established time frames and identifies correspondence of a controversial, sensitive or important nature and routes for immediate action. + Types/proofs correspondence, reports, minutes, etc. for accuracy, grammar, spelling, sentence structure, prepares final draft for distribution/mailing. + Orders office supplies/equipment and processes invoices for payment; arranges for servicing and maintenance of office equipment. + Works and communicates with internal and external clients and customers to meet their needs in a polite, courteous, and cooperative manner. Committed to quality service. + Displays a high level of initiative, effort and commitment towards completing assignments efficiently. Works with minimal supervision. + Demonstrates responsible behavior and attention to detail. + Screens incoming correspondence, telephone calls and personal visitors; answers questions when appropriate and refers other questions to the appropriate person for a response. + Schedules appointments/conferences/meetings, prepares agenda, collects and mails out pre-conference/meeting materials; takes and distributes minutes and sends out post-conferencing/meeting materials. + Makes travel arrangements; prepares and processes vouchers for payment of travel and other expenses. + Responds appropriately to supervision. Follows policy and cooperates with supervisors. + Attends various meetings and records minutes and/or prepares a written record of the proceedings. + Knowledge of the organization’s policies and office procedures as they relate to work activities. + Fulfills other duties as assigned. Qualifications + High School Diploma or equivalent + Three years experience in secretarial or related administrative support + Post high school course work in an accredited secretarial, business, or related curriculum preferred + Keyboarding 50 net words per minute + Word processing skills (proof and format, tables, labels, envelopes, and mail merge) + Spreadsheet skills including Microsoft Excel & Google Sheets + Excellent organization and communications skills + Such alternatives to the above qualifications as the Board may find appropriate & acceptable Physical and Mental Demands, Work Hazards + Works in standard office and school building environments. PHYSICAL REQUIREMENTS: Amount of Time Physical ActivityOccasionally(1%-32%)Frequently(33%-65%)Constantly(66%-100%) Mobilityx-- Bendx-- Talk-x- Hear--x Operate Computer--x Stationary Position--x Balancex-- Lift Up to 20 poundsx-- Operate Motor Vehicle--- WORKING CONDITIONS: Amount of Time Working ConditionsOccasionally(1%-32%)Frequently(33%-65%)Constantly(66%-100%) District Office Hours--x Indoors--x Eveningsx-- Weekendsx-- It is the policy of Fort Dodge Community School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity, and socioeconomic status (for programs) in its educational programs and its employment practices. If you have questions or grievances related to this policy, please contact Aaron Davidson, Executive Director Educational Services, 515-576-1161, adavidson@fdschools.org, located at Central Administration Office, 109 North 25th Street, Fort Dodge, IA 50501, or contact the Office for Civil Rights Midwestern Division for U. S. Department of Education Office, John C. Kluczynski Federal Building 230 S. Dearborn St., 37th Floor, Chicago, IL 60604 (Alternate for Section 504 is Branwyn Greathouse, Director of Special Education/Special Needs, 515-574-5675, bgreathouse@fdschools.org, Central Administration Office, 109 North 25th Street, Fort Dodge, IA 50501). Affirmative Action Compliance Coordinator The District’s Compliance Coordinator for Affirmative Action is Kimberly Whitmore, Director of Human Resources, 515-576-1161, kwhitmore@fdschools.org, 109 North 25th Street, Fort Dodge, IA 50501. Physical/Sexual Abuse Reporting The District’s Designated Investigators of Physical/Sexual Abuse of Students by School EmployeesRoger Porter, Director of School Safety and Security, 515-574-5731,rporter@fdschools.org, located at Fort Dodge Middle School, 800 North 32nd Street, Fort Dodge, IA 50501. The alternate is Branwyn Greathouse, Director of Special Education/Special Needs, 515-574-5675, bgreathouse@fdschools.org, Central Administration Office, 109 North 25th Street, Fort Dodge, IA 50501. Harassment Complaints and Allegations The District’s Officers for Harassment Complaints and Allegations Roger Porter, Director of School Safety and Security, 515-574-5731, rporter@fdschools.org, located at Fort Dodge Middle School, 800 North 32nd Street, Fort Dodge, IA 50501. Sex Discrimination and Harassment (Title IX) The District’s Coordinator for Sex Discrimination and Harassment is Kimberly Whitmore, Director of Human Resources, kwhitmore@fdschools.org, located at Central Administration Office, 109 North 25th Street, Fort Dodge, IA 50501. The Deputy Coordinator is Roger Porter, Director of School Safety and Security, 515-574-5731, rporter@fdschools.org, located at Fort Dodge Middle School, 800 North 32nd Street, Fort Dodge, IA 50501. Rev. 7/2024 Fort Dodge Community School District is an equal employment opportunity/affirmative action employer.