ASM Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for a Scheduling Coordinator at the Long Beach Convention & Entertainment Center. This role is primarily responsible for coordinating employee schedules in accordance with the Local 11 UNITE HERE Collective Bargaining Agreement and internal ASM Global policies.Hourly Rate: $27.75 Position Duties Scheduling Responsibilities: + Meet regularly with the AGM or Department Managers to determine scheduling needs for upcoming events and enforce scheduling timelines. + Monitor the event calendar to ensure appropriate staffing and uniform distribution for events. + Review the Event Forecast Schedule with Managers to determine staffing needs. + Prepare staff schedules and ER packets based on Manager requests. + Schedule employees based on availability, seniority, and Union procedures. + Order extra staff through Union dispatch in accordance with contract terms (to be updated as new dispatch procedures are implemented). + Confirm all scheduled shifts and assist with employee selection processes when applicable. + Post check-in sheets and timesheets; distribute copies as needed. + Monitor employee attendance, no-shows, absences, and make schedule adjustments accordingly. Employee Check-in and On-site Support: + Oversee employee check-in and check-out by assigned locations. + Verify Union dispatch slips for dispatched employees. + Direct employees to appropriate event locations and ensure they are in uniform. + Inform Managers of attendance issues and assist in resolving last-minute staffing gaps. + Monitor completed timesheets for accuracy and submit batches to Payroll. Administrative Responsibilities: + Maintain documentation of Union correspondence and ensure adherence to contract terms. + Support the maintenance of the upcoming events board and other scheduling communications. + Maintain accurate and coded timesheets; research and resolve payroll discrepancies. + Submit employee time-off requests to People and Culture. + Assist Managers with accident reports and other documentation as needed. + Collaborate with Union Local 11 on contract-related matters. Other Duties: + Be present during events to ensure proper staffing and provide support as needed. + Perform other related duties as assigned. Qualifications: + Strong attention to detail and excellent organizational skills. + Ability to maintain confidentiality with sensitive employee information. + High-level problem-solving ability and ability to work independently. + Effective verbal and written communication skills. + Proficient in Microsoft Office (Word, Excel) and scheduling systems (e.g., ABI). + Able to work a flexible schedule, including nights, weekends, and holidays as required. + Experience working in a unionized environment preferred. + Ability to train and support staff across departments. Physical Requirements: + Must be able to stand and move throughout the facility for long periods. + Must be able to lift up to 25 lbs to waist height. + May be required to work indoors or outdoors depending on event needs. + Occasional stooping or bending required. How to Apply: Applicants requiring reasonable accommodations during the application process may contact Valentina Acedo at (562) 499-7579. ASM Global is an Equal Opportunity Employer and encourages Women, Minorities, Individuals with Disabilities, and Protected Veterans to apply. VEVRAA Federal Contractor