Sales & Marketing Coordinator
Rosewood Hotels and Resorts
Job Description Job Summary:To provide full administrative assistance to the Sales & Marketing team. Ensure the upkeep and smooth running of the office, the office machinery and stationery supplies. Where possible, assist with incoming enquiries. To perform any other reasonable task as requested by management.
Essential Duties and Responsibilities:
Daily Responsibilities• Answer telephone calls to the department and either filter accordingly or take detailed messages.• Check the sales & marketing in-trays on a regular basis and distribute accordingly.• Monitor the sales email inboxes on a regular basis and distribute efficiently.• Produce cover letters for brochure responses and dispatch.• Type and dispatch general office correspondence and contracts.• Ensure all correspondence is stamped and mailed.• File conference contracts, actual and lost bookings.• Manage Sales Managers diaries and be aware of sales team’s movements.
Weekly Responsibilities• Collate sales kits/collateral and ensure there is a ready supply.• Ensure all departments have stocks of brochures and manage the brochure inventory.• Update Sales Managers’ weekly activity reports.• Check stationery stock and re-order where necessary.• Ensure general office tidiness.• Produce the weekly Sales & Marketing meeting agenda and minutes.
Monthly Responsibilities• Update monthly data of corporate/leisure room nights (hotel productivity).• Manage purchase order log.• P&L Critique.• Produce monthly report focusing on the sales team’s highlights and financial successes.
Other• Assist with and conduct site visits as required.• Assist with marketing promotions e.g. mailings.• Assist with the preparation of sales trips, functions, and the organization of familiarization trips.• Perform any other reasonable task as requested.
Essential Duties and Responsibilities:
Daily Responsibilities• Answer telephone calls to the department and either filter accordingly or take detailed messages.• Check the sales & marketing in-trays on a regular basis and distribute accordingly.• Monitor the sales email inboxes on a regular basis and distribute efficiently.• Produce cover letters for brochure responses and dispatch.• Type and dispatch general office correspondence and contracts.• Ensure all correspondence is stamped and mailed.• File conference contracts, actual and lost bookings.• Manage Sales Managers diaries and be aware of sales team’s movements.
Weekly Responsibilities• Collate sales kits/collateral and ensure there is a ready supply.• Ensure all departments have stocks of brochures and manage the brochure inventory.• Update Sales Managers’ weekly activity reports.• Check stationery stock and re-order where necessary.• Ensure general office tidiness.• Produce the weekly Sales & Marketing meeting agenda and minutes.
Monthly Responsibilities• Update monthly data of corporate/leisure room nights (hotel productivity).• Manage purchase order log.• P&L Critique.• Produce monthly report focusing on the sales team’s highlights and financial successes.
Other• Assist with and conduct site visits as required.• Assist with marketing promotions e.g. mailings.• Assist with the preparation of sales trips, functions, and the organization of familiarization trips.• Perform any other reasonable task as requested.
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