Department

BSD SUR - Research Services

About the Department

Operating since 1927 on a strong foundation of multidisciplinary clinical and academic excellence, the University of Chicago Department of Surgery's mission is to meet the most challenging and complex health problems on both a local and global scale.

Many of our faculty members are known for their contributions to the advancement of groundbreaking surgical procedures and techniques, including minimally invasive surgery. In addition to our department's clinical work, our scientists pursue a diverse range of basic, translational, and clinical research projects, including studies on the gut microbiome, tissue bioengineering, stem cell research, cancer, and immunotolerance.

This ongoing work and achievement would not be possible without the cohesive effort and commitment of the faculty and staff. We are looking for high energy, collaborative individuals who share our commitment to improving the health of patients in the community and beyond.

Job Summary

The Departments of Surgery, Neurosurgery, and Neurology at the University of Chicago are seeking a highly organized and motivated Research Project Coordinator to oversee the administration and implementation of a multi-site grant award. The successful candidate will provide coordination across multiple research sites and departments, ensuring the smooth execution of projects while managing logistics, timelines, and stakeholder communication. In addition to overseeing the grant’s clinical and research components, the role includes a lab oversight responsibility to ensure compliance with safety protocols and research standards.

Responsibilities

Oversees lab operations, ensuring that all lab activities are conducted according to ethical standards, safety protocols, and regulatory guidelines.

Maintains accurate and up-to-date documentation for lab operations, including equipment use, inventory, and safety inspections.

Ensures that laboratory staff are properly trained on safety and compliance procedures.

Monitors laboratory budgets, supply orders, and ensure cost-effective resource management.

Assists in the collection, organization, and analysis of data from multiple sites, ensuring integrity and accuracy.

Prepares reports summarizing research findings, outcomes, and financial expenditures.

Supports the preparation of scientific papers, presentations, and other dissemination materials.

Manages day-to-day operations of the multi-site grant, ensuring adherence to timelines, budgets, and goals.

Serves as the primary point of contact between research teams across Surgery, Neurosurgery, Neurology, and other related departments.

Monitors and tracks project milestones, deliverables, and reporting requirements.

Assists with the preparation of progress reports and compliance documentation for stakeholders, including funding agencies.

Coordinates the scheduling of meetings, teleconferences, and site visits.

Facilitates communication and information flow between the different departments and external collaborators.

Ensures that all project teams have the necessary resources and information to fulfill their responsibilities.

Works closely with faculty, clinical staff, and research assistants to ensure alignment on project goals and timelines.

Maintains technical and administrative support for a research project.

Analyzes and maintains data and/or specimens. Conducts literature reviews. Assists with preparation of reports, manuscripts and other documents.

Maintains recruiting and scheduling research subjects; assisting with developing or amending study protocols; assisting with developing data collection tools; assisting with building databases; and providing general administrative support. Has general awareness in research techniques or methods, regulatory policies and procedures, and relevant scientific field.

Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications 

Education:

Bachelor’s degree in a relevant field (e.g., Health Sciences, Life Sciences, Business Administration, Project Management).

Experience:

Prior experience with project coordination, ideally within a clinical, research, or healthcare setting.

Experience with multi-site research or grant-funded projects.

Knowledge of lab safety, compliance regulations, and best practices.

Preferred Competencies

Strong project management skills with the ability to manage multiple priorities and deadlines.

Excellent communication, interpersonal, and organizational skills.

Ability to work independently and as part of a team.

Strong attention to detail and problem-solving abilities.

Ability to work in a fast-paced, dynamic environment with flexibility.

Demonstrated ability to manage cross-functional teams and diverse stakeholder needs.

Application Documents

Resume/CV (required)

Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Research

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required
 

Yes

Health Screen Required
 

Yes

Motor Vehicle Record Inquiry Required
 

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$50,000.00 - $65,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

In addition to the base pay posted above, this position may be eligible for N/A

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.