Research Administrator II - Department of Surgery
Job Description:The Research Administrator II described herein is responsible for pre and post award administration for industry sponsored clinical trials.
POST AWARD MANAGEMENT Oversee appropriate administration of clinical trials; assure funds are spent in a fiscally responsible fashion. Review, process and approve requests to purchase expenditures on clinical trials projects; ensure allowable and allocable charges per University and sponsor guidelines. Assure timely reporting and billing to sponsors; Follow up on payments from industry sponsors; assure timely close outs of clinical trials projects. Responsible for assisting in the interpretation and implementation of policies and procedures as they apply to assigned areas of responsibility. May recommend changes on policy/procedures as necessary.
Maintain internal grant database for preparation of financial reports to Principle Investigators, Chiefs, and Department Administration. Responsible to reconcile ledgers on each active clinical trial. Provide administrative support to Principle Investigators. Educate involved parties regarding the terms, conditions and status of award portfolio
Reconcile transactions to ledgers and ensure compliance with university and departmental purchasing policies and procedures and reports on departmental financial activities. Also, this position, handles all the day-to-day fiscal issues on restricted clinical trials funds, including approving requisitions for purchase orders, approving invoices for payments, and approving Pcard transactions. Approve all clinical trials invoices from Shands/UFP for payment. Work with the Office of Clinical Research to ensure OnCore invoices and payments are up to date.
Assist study coordinators with entering data into OnCore and review the research management system monthly for accuracy.
PRE AWARD MANAGEMENT Facilitate the completion of study compliance paperwork, including but not limited to assessing protocol feasibility, preparing study budgets, serving as a liaison for hospital billing for research subjects, and negotiating budget and contract with the sponsor and the Office of Clinical Research (OCR).
Facilitate and submit the completion of all study compliance documents. OCR electronic study intake form. Work with the coordinators to answer any study compliance questions from OCR staff during the contract negotiation.
OTHER DUTIES Facilitate and run a monthly meeting with all clinical trials coordinators in the department. In conjunction with the Research Administrator III, assist with determining areas of needed training and coordinate with core offices to arrange guest speakers.
HUMAN RESOURCES – RESEARCH RELATED Assist with f facilitating personnel matters related to research, as needed. Ensure appropriate payroll distributions and effort reporting for clinical trials coordinators assigned to clinical trials management accounts.
Expected Salary:$53,000 - $62,000
Minimum Requirements:Bachelor’s degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.
Preferred Qualifications:Experience in OnCore, Epic, UFIRST and Peoplesoft. Knowledge of procedures for University purchasing, general office, basic arithmetic, bookkeeping and basic filing practices. Accurate typist and ability to use calculator, to maintain fiscal records, organize and file materials, review fiscal data for accuracy and post, balance and reconcile fiscal records. Proficiency in Word, Excel, PowerPoint, E-mail and Internet; Demonstrated, outstanding ability to work under pressure in a busy office with frequent interruptions, changing priorities and short deadlines; Ability to plan, organize and coordinate work assignments; Ability to establish and maintain effective working relationships with others; Ability to function under stressful circumstances always maintaining respectful and supportive interactions; Ability to communicate effectively both verbally and in writing.
Special Instructions to Applicants:In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required: No