IMPORTANT APPLICATION INSTRUCTIONS:

Upload Resume or Curriculum Vitae for automatic population of information to the application.The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Job Description

SUMMARY:

Reporting to the Associate Registrar, the Registrar Specialist actively contributes to the daily operations of the Registrar Office. The Registrar Specialist is pivotal in maintaining accurate and timely records, providing crucial administrative support for student data input and analysis, reviewing processes, and generating reports.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Support room scheduling for academic courses, ensure classroom assignments meet instructional needs, optimize space utilization, and are communicated effectively to students and faculty.

Collaborate with departments to audit and resolve room scheduling conflicts, adjust as needed to maintain a seamless academic schedule.

Review academic records for incoming and current students to ensure accurate reflection of academic progress and adherence to university policies.

Conduct research and collaborate with appropriate departments to confirm course equivalencies and maintain academic consistency in recordkeeping.

Ensure that academic information is recorded accurately and promptly in the Student Information System to support effective academic advising and progress towards graduation.

Maintain and update student academic records, including registration, enrollment status, and academic progress milestones.

Evaluate student records and petitions to confirm eligibility for graduation and communicate decisions as appropriate.

Address and resolve enrollment issues, data discrepancies, and other record-related inquiries in compliance with institutional and federal guidelines.

Coordinate with the Catalog Coordinator and Registrar’s Office team to implement curriculum changes and catalog updates accurately within the schedule of classes.                        

Performs other related duties as assigned.

Management retains the right to change or add job duties at any time.

QUALIFICATIONS:

REQUIRED: 

Bachelor’s degree from an accredited college or university.

Minimum one year of professional experience in an institution of higher education, education, or a related enrollment management field.

Experience using a student information system.

PREFERRED:

Experience using Ellucian Banner, Slate (CRM), and Workday.

PROCEDURE FOR CANDIDACY

Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions. 

Department

Registrar

Position Type

Professional - Non-Faculty

Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at 
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities.  The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/