Registrar and Director of Student Information at Almaden Country Day School Tweet    Print    Application Deadline

6/1/2025 11:55 PM Pacific

Date Posted 2/24/2025 Contact Jobs at ACDS
Number of Openings 1 Salary Pay Range
$75,000 - $85,000 Annually Length of Work Year 12 months Employment Type Full Time About the Employer

The mission of Almaden Country Day School is to discover the gifts in every child. We provide a safe and affirming environment for learning, empowering children to strive, explore and build a sense of personal value. Our teachers create a rich, balanced, academic foundation that corresponds with the developmental stages of childhood. We offer a wide variety of opportunities for children to extend their intellectual, social, and personal potential. Our students become delightful people — confident, kind, concerned, and ready to make significant contributions to our world.

Job Summary Job Summary

The Registrar/Director of Student Information plays a pivotal role at ACDS in supporting all users of our Veracross student information system, including teachers, administrators, and parents. This position is responsible for all upkeep, maintenance, and development of the database, as well as providing assistance to various departments that depend on Veracross for their day to day operation. The Registrar/Director of Student Information also serves to educate users about the system’s capabilities, and to work with Veracross to extend those capabilities as new needs arise. In the Registrar role, this position provides immediate and ongoing service to students and teachers, particularly in course placement/changes and the high school application process.

View Job Description Requirements / Qualifications

Veracross Database and Student Information Management: Establish procedures and testing for clean data Create reports and work with faculty and staff to ensure the accurate input of data and smooth running of reports Ensure report cards are consistent, predictable, and accurate Establish, communicate, and maintain best practices and procedures for using, transferring, and accessing current and archived data Act as liaison with Veracross for project management and problem resolution Provide training, login, and password information to faculty and staff Analyze processes and suggest modifications to increase database quality and efficiency Manage and implement in Veracross: student enrollment, class enrollment, class schedules, block schedules, course rubrics Manage the school calendar in Veracross Serve as Help Desk team member for Veracross queries Audit classes to ensure students are enrolled in all classes (schoolwide) and are meeting graduation requirements (middle school) Support Head of Middle School with placement of students into electives as well as changes made throughout the school year Oversee Magnus Health system, API integration with Veracross, and user training Student Files: Create and maintain student files Audit for current student immunizations and records; communicate with parents and administrators if concerns arise; submit immunization records summary to the County every October Send student records to new schools as needed Purge student records after retention period of 7 years Alumni Relations: see attached posting High School Admissions Process: see attached posting General Administration: see attached description

Required qualifications Prior experience and familiarity with database management including Veracross, Blackbaud, Finalsite, PowerSchool, SchoolDude, or any other complex student information systems Strong organizational skills Demonstrated project management skills Strong computer skills including fluency with student information systems, spreadsheets, Google suite Strong interpersonal skills Preferred qualifications Experience working in a K-12 school environment Familiarity with Veracross or other student information system Business training or background Personal qualities necessary: Warm personality; strong aptitude for customer service Collaborative, team player orientation Enjoys working in a dynamic, active environment surrounded by children Flexibility and comfort with interruptions and multi-tasking Calm under duress Desire to work in a highly collaborative, fast-paced, team-oriented school environment Takes initiative with ability to work independently to solve problems Strong work ethic and can-do attitude Commitment to inclusion and belonging

Requirements / Qualifications

Veracross Database and Student Information Management: Establish procedures and testing for clean data Create reports and work with faculty and staff to ensure the accurate input of data and smooth running of reports Ensure report cards are consistent, predictable, and accurate Establish, communicate, and maintain best practices and procedures for using, transferring, and accessing current and archived data Act as liaison with Veracross for project management and problem resolution Provide training, login, and password information to faculty and staff Analyze processes and suggest modifications to increase database quality and efficiency Manage and implement in Veracross: student enrollment, class enrollment, class schedules, block schedules, course rubrics Manage the school calendar in Veracross Serve as Help Desk team member for Veracross queries Audit classes to ensure students are enrolled in all classes (schoolwide) and are meeting graduation requirements (middle school) Support Head of Middle School with placement of students into electives as well as changes made throughout the school year Oversee Magnus Health system, API integration with Veracross, and user training Student Files: Create and maintain student files Audit for current student immunizations and records; communicate with parents and administrators if concerns arise; submit immunization records summary to the County every October Send student records to new schools as needed Purge student records after retention period of 7 years Alumni Relations: see attached posting High School Admissions Process: see attached posting General Administration: see attached description

Required qualifications Prior experience and familiarity with database management including Veracross, Blackbaud, Finalsite, PowerSchool, SchoolDude, or any other complex student information systems Strong organizational skills Demonstrated project management skills Strong computer skills including fluency with student information systems, spreadsheets, Google suite Strong interpersonal skills Preferred qualifications Experience working in a K-12 school environment Familiarity with Veracross or other student information system Business training or background Personal qualities necessary: Warm personality; strong aptitude for customer service Collaborative, team player orientation Enjoys working in a dynamic, active environment surrounded by children Flexibility and comfort with interruptions and multi-tasking Calm under duress Desire to work in a highly collaborative, fast-paced, team-oriented school environment Takes initiative with ability to work independently to solve problems Strong work ethic and can-do attitude Commitment to inclusion and belonging

Comments and Other Information To apply: If this sounds like you, please send a letter of interest and résumé to: Ron Siporen, COO/CFO Almaden Country Day School 6835 Trinidad Drive San Jose, CA 95120 Email: rsiporen@almadencountryday.org ACDS utilizes a variety of HR tools to assess candidates and select finalists for our job vacancies. Interviews begin immediately and this position remains open until filled. Comments and Other Information
To apply: If this sounds like you, please send a letter of interest and résumé to: Ron Siporen, COO/CFO Almaden Country Day School 6835 Trinidad Drive San Jose, CA 95120 Email: rsiporen@almadencountryday.org ACDS utilizes a variety of HR tools to assess candidates and select finalists for our job vacancies. Interviews begin immediately and this position remains open until filled. CalPERS Links Not all postings qualify for CalPERS. Informational Only. CalPERS Retirement Benefits ADD TO WISHLIST VIEW JOB WISHLIST APPLY (Current Employees ONLY) APPLY