Description: The Recruiting/Scheduling Coordinator at the Office of Career Services ( OCS ) plays a vital role in ensuring a seamless recruitment process for students and external employers. This position is designed to support and manage the scheduling and coordination of on-campus recruitment activities for external employer partners. Key Responsibilities: + Interview Scheduling: Manage the scheduling of over 2000 interviews and construct 300+ interview schedules per semester with meticulous accuracy. + Employer Coordination: Maintain smooth recruitment experiences for external employers by assisting with job postings, on-campus recruitment, and other branding activities. + Event Management: Coordinate and assist with the delivery of on-campus recruiting programs, including information sessions, workshops, and webinars. + Project Management: Oversee planning and logistics for 100+ activities, ensuring attention to detail and effective communication with internal and external stakeholders. + Software Proficiency: Utilize critical software tools such as Handshake and Excel to manage records, track schedules, generate reports, and assist students and employers with technical issues. + Customer Service: Act as the first-level welcome reception for external employers, ensuring a positive experience by assisting with setup needs and maintaining constant communication. + Administrative Support: Handle accounts payable, purchase orders, career fair payments, and maintain accurate employer documents and records. + Team Supervision: Supervise and train a team of student workers, ensuring effective coverage and performance. Ideal Candidate: The ideal candidate will possess excellent communication skills, attention to detail, and the ability to work in a fast-paced environment. They should be highly organized, motivated, and capable of handling a high volume of inquiries, displaying problem-solving and critical thinking skills. The role requires flexibility, independent work, and the ability to manage multiple tasks under pressure while presenting warm and friendly behavior. Primary Function of Organizational Unit: The Office of Career Services ( OCS ) provides innovative, comprehensive, and progressive interdisciplinary programs, services, and resources to assist the University’s 13,400+ undergraduate and graduate students and recent alumni in launching their careers. Career Services is customer-focused and centralizes the functions of career development/counseling, full-time employment, on-campus student employment, summer internships, cooperative education, and part-time employment. The OCS brings 1200+ employers to campus and shares more than 55,000 position announcements yearly. Individuals formally enrolled in a degree-granting program at the University, or alumni, are eligible to use the facilities, programs, and services. Internal job number: 000412 Requirements: Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Preferred: Bachelor’s degree with three years of related office management experience. Significant knowledge of office/work unit procedures, methods, and practices. Event management and scheduling experience is preferred. Job Closing Date: 01/22/2025