Overview Under general supervision, is responsible for digitizing, maintaining and retrieving company records as required. Verifying and documenting records stored by following established cataloging system. Responsibilities + Maintain files + Retrieve files from Records Center for client use as requested; Deliver files to clients within established time frames; Ensure returned files are properly logged and placed back in their proper location + Prepare files to be sent for storage. When needed, arranges for files to be retrieved from storage + Maintain cataloging process, procedures as well as rules and regulations + Evaluate current cataloging system for completeness, efficiency and usefulness by taking inventories and reviewing retrieval needs + Shift files to accommodate needed space as needed + Create files through data entry into file tracking software, apply labels to folders, inter-filing (by alphabetical order and sort by number) May possibly perform any of the following functions at the direction of the Site Records Manager: + May be requested to perform document scanning + Due to changing technology and new laws in regard to record-keeping, will be required to learn new features and functionalities of the file tracking software and keep abreast of new regulations Qualifications + HS Diploma or equivalent + 0-1 years’ experience working with records + Keep abreast of state records laws + Knowledge of records software systems, scanners, filing, storage and disposal procedures; Proficiency in computer skills especially when using records tracking system for quick retrieval, filing and storage of files. + Excellent customer service, professional attitude and appearance are a must + Ability to work overtime & meet deadlines PHYSICAL DEMANDS + Physical activity required including bending, reaching, lifting and prolonged periods + Ability to lift up to 50 lbs What We Offer: + Competitive pay & benefits! + Comprehensive training and development programs that prepare employees to advance from within + A company focused on creating a positive work and client environment + Employee discounts on entertainment, products, and services nationwide! Come Join Our Team! Job LocationsUS-CA-IRVINE Posted Date5 days ago(11/14/2024 2:58 PM) Requisition ID 2024-18872 # of Openings 1 Category (Portal Searching) Administrative/Clerical Position Type (Portal Searching) Regular Full-Time