**Overview** Act as the first point of contact for outside visitors, vendors, etc. Greets vendors, customers, job applicants and other visitors. May arrange for transportation services when needed. Operates a switchboard typically to route incoming calls and place outgoing calls; performs related duties as required. **Responsibilities** + Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party + Greet outside visitors in a professional manner + May sign for incoming and outgoing packages; route to appropriate party + Use internal paging system + Call for car service or messenger as requested by client + May perform filing, typing and other administrative duties as requested by client + Assist various departments with mass mailings + May receive and route faxes + May schedule conference room based on client requests and order catering as needed + Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site + Prepare monthly production and volume reports in order to measure productivity and prepare billing charges **Qualifications** + High school Diploma or equivalent + 5 years direct experience as a receptionist + 3+ years prior experience working in a professional office environment + Proficiency using various office equipment + Able to use computer to produce reports (Excel, Word, and PowerPoint) + Ability to perform routine and non-routine functions of all office equipment and systems + Excellent customer service, professional attitude and appearance are a must; Ability to work overtime & meet deadlines **PHYSICAL DEMANDS** + Physical activity required including bending, reaching, prolonged periods of sitting + May lift and/or move up to 10 lbs **What We Offer:** + Competitive pay & benefits! + Comprehensive training and development programs that prepare employees to advance from within + A company focused on creating a positive work and client environment + Employee discounts on entertainment, products, and services nationwide! **_Come Join Our Team!_** **Job Locations** _US-NY-New York_ **Posted Date** _2 weeks ago_ _(10/18/2024 2:32 PM)_ **_Requisition ID_** _2024-18766_ **_\# of Openings_** _1_ **_Category (Portal Searching)_** _Administrative/Clerical_ **_Position Type (Portal Searching)_** _Regular Full-Time_ **_Fixed Salary_** _USD $21.53/Yr._