To Apply for this Job Click Here

Multi-billion-dollar investment management firm located in Midtown East, Manhattan is seeking to hire a Temporary Receptionist to manage all front of house responsibilities at its busy and dynamic New York office. This is a Monday through Friday position, 7.30am - 4.30pm, in office.

Responsibilities:

Provide principle reception and telephone coverageHandle incoming calls and emails in a professional and courteous mannerSet-up of communal areas every morning including, but not limited-to; switching on guest TVs, setting up AV in meeting rooms, unlocking doors, replenishing the pantries for staff breakfastManage requests for conference room bookings from staff members, create Outlook calendar invites and distribute meeting materialsAttend to catering needs for clients, and other office meetingsEnsure completion of all office logs including sign-in and security proceduresProfessionally greet and direct all visitors, including clients and vendorsSetup and clean-down conference rooms before and after-useOn a daily basis, maintain and stock the firm's pantries, conference rooms, supply rooms, printer locations and restrooms; maintaining all in a neat and organized fashionProvide tea, coffee, water and other refreshments for visitors using the conference roomsCoordinate AV facilities for office meetings including setting up Zoom and Webex callsSet up catered meetings in the firm's conference roomsAssist in the setting-up and clearing-up of weekly, all-staff lunchesLiaise with the Building Management staff to register external guests and vendors on their security softwareLiaise with the Building Manager's office to coordinate facility maintenance servicesMaintain kitchen equipment including replenishing of supplies and running daily and weekly cleaning proceduresAssist various departments with data entry, scanning, printing and bindingSort and distribute incoming/outgoing mail including couriers and priority overnight mailMaintain office records and other documentation thoroughly and accurately, in accordance with company policiesOrganize domestic and international couriersProvide administrative and coordination support for various business office projectsOther duties to be assigned by the Vice President, Administrative Services, NY and Director, Global Administration Services

Qualifications:

This individual should be a team player with the ability to multi-task and prioritize. This individual must be highly detail-oriented, with the ability to identify opportunities for improvement within the stated areas of responsibilities noted above. Other desired qualities include:Some degree of recent, comparable experience (required)Outstanding communication skills across all disciplinesProficient with Microsoft Office SuitePunctuality and reliability essential A1413687NY-Temp_1744054333 To Apply for this Job Click Here