Description The Receptionist for a Real Estate Development firm serves as the first point of contact for clients, vendors, and visitors, creating a welcoming and professional atmosphere. This role involves managing front desk operations, coordinating office activities, and providing administrative support to the real estate team. The ideal candidate should be friendly, organized, detail-oriented, and capable of multitasking in a fast-paced environment, while also aligning with the company's commitment to excellence and client satisfaction. To apply, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities: Front Desk Management: + Greet and assist clients, business partners, contractors, and visitors in a warm and professional manner (Source: Robert Half research on administrative roles in demand). + Answer, screen, and direct phone calls and inquiries to appropriate team members or departments. Administrative Support: + Manage incoming and outgoing mail, courier deliveries, and correspondence. + Perform general clerical duties, such as filing, data entry, photocopying, and preparing documents as needed. + Provide administrative assistance to real estate professionals, including scheduling appointments, maintaining calendars, and handling meeting arrangements. Office Operations: + Monitor the reception area to ensure it is clean, organized, and reflects the company’s professional image. + Manage office supplies inventory and coordinate reordering as needed. + Liaise with building management or vendors to address any office-related issues. Client and Vendor Interaction: + Act as a liaison between clients, vendors, and internal staff, providing prompt and courteous responses to inquiries (Source: Robert Half Salary Guide). + Assist in onboarding new clients or contractors by coordinating necessary paperwork and information. Property and Event Coordination Assistance: + Assist with coordinating property tours or site visits by preparing materials, managing schedules, and greeting prospective clients. + Support event planning for industry conferences, open houses, or client appreciation events, as needed. Requirements Key Skills and Qualifications: Education & Experience: + High school diploma required; an associate degree or some college coursework is preferred (Source: US Demand for Skilled Talent Q1 2025). + 1-2 years of receptionist or administrative experience, preferably in real estate, property management, or a related field. Skills Required: + Excellent verbal and written communication skills. + Strong organizational abilities and attention to detail. + Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment. + Ability to multitask and prioritize tasks in a dynamic work environment. Knowledge Preferred: + Familiarity with real estate terminology or property management software is an advantage but not required. + Experience working in an industry that handles contracts, meetings, and multiple clients is a plus. Personal Attributes: + Friendly, professional demeanor with a customer-focused attitude. + Ability to maintain a high level of confidentiality with sensitive information. + Punctual, dependable, and self-motivated team player. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .