Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Administration

Management Level

Associate

Job Description & Summary

Main Responsibilities include:

Financial

▪ Adhere to the allocated budget for the administrative function of the office

Customer

▪ Greet visitors and make sure all callers and visitors are dealt with promptly, courteously and accurately

▪ Ensure visitors are made comfortable, met on a timely basis by their host, shown to the appropriate room and assisted with parking if relevant.

Internal Process

▪ Operate the switchboard

▪ Screen and route incoming telephone calls, take messages, and answer incoming queries

▪ Maintain visitor and caller logs

▪ Receive deliveries and coordinate outside delivery/courier services with the help of Office administrators

▪ Answer queries from visitors and callers, and refers them to the appropriate person

▪ Perform general maintenance of the reception area

▪ Manage incoming and outgoing faxes (may be performed by Office Administrators in certain locations)

▪ Ensure mail and faxes are distributed to the appropriate person accurately and in a timely manner (may be performed by Office Administrators in certain locations)

▪ Book meeting rooms and collaborative space and maintain tidiness (may be performed directly online in certain locations)

▪ Support office manager in events planning and organization

▪ Act in accordance with regulations

▪ Perform other administrative duties as required

Learning and Growth

▪ Work towards being a high quality internal service provider and ensure that all administrative support requirements are being met

▪ Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Not Specified

Available for Work Visa Sponsorship?

No

Government Clearance Required?

No

Job Posting End Date