Main job function

RECEPTIONIST
As a receptionist, you will be the first point of contact for our company and will perform duties which include offering some administrative support across the organization.

DUTIES + RESPONSBILITIES
• Ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.
• Greetings and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls in a professional manner
• Ensure the reception area is tidy and presentable
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute correspondence / daily mail/deliveries to the relevant party
• Maintain office security by following safety procedures and controlling access via the reception desk in conjunction with the security office
• Update calendars and schedule meetings as and when required
• Assist with ad hoc travel and accommodation bookings
• Perform other clerical receptionist duties such as filing, photocopying
• Arranging catering: arranging catering for meetings and events and ensuring Executive Boardroom set up to required specifications

KEY SKILLS/ ATTRIBUTES
• Strong Customer Service attitude (provide excellent customer service to both internal and external clients.
• Pleasant in demeanor in order to ensure a positive first impression is consistent in all interactions
• Excellent interpersonal skills to ensure our brand is represented in the most professional manner
• Professional demeanor and appearance
• Strong written and verbal communication skills including e-mail
• Ability to be resourceful and proactive when issues arise
• Multitasking and time-management skills, with the ability to prioritize tasks

Education / Experience
• Grade 12 with additional certification in Office Management an advantage
• Proven work experience as a Receptionist, Front Office Representative or similar role

A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.