Returning Candidate? Log back in! Real Estate Assistant Job Locations US-WI-Madison Type Full-Time Category Mobility Job Code DJOB ID 2025-2594 Overview

MSA has an opportunity for a Real Estate Assistant in our Madison, WI office. We are looking for a detailed oriented and highly motivated individual with excellent organizational skills to assist with our growing real estate team. You will have the opportunity to be involved in the process to acquire various real estate interests required for Wisconsin transportation, municipal projects, and be involved in property management for WisDOT. This listing is for our Madison, WI office location.

 

WHO WE ARE

What does it mean to serve communities for over 100 years? It means doing the type of work that helps people raise a family, grow a business, engage with their neighbors, and enjoy a variety of unique, enduring spaces that form the fabric of “home.”

 

MSA’s roots reach back to 1919. What began with an entrepreneurial solo practitioner in Baraboo, Wisconsin, has grown into a robust and thriving company of over 400 employee owners conducting work across the country. As a 100% employee-owned firm, when we say we “own” our work, we mean it. We stand behind the quality of our designs, the integrity of our people, and the generations of client relationships we’ve formed based on trust, firm handshakes, and the belief that together — we can accomplish anything.

 

OUR CORE VALUES

 

 

OUR COMMITMENT TO DEIB

MSA seeks to provide a workplace where everyone can feel secure in bringing their authentic selves to work, where opportunities to learn and succeed are afforded to all, and in which diversity of perspective leads to an innovative and successful employee-owned firm.

Responsibilities

WHAT YOU WILL DO

Assist the Department with their Property Management programComplete various administrative functions relating to Wisconsin public agency real estate and design projectsSet up and maintain files that document all relevant project and propertyResearch resource material in preparation for negotiations including current title to property.Verify legal descriptions and other legal documents.Draft documents necessary for the real estate negotiations including letters, agreements, conveyances, etc..File documents required for property acquisitions.Data Entry of property specific information into WisDOT READS system. Perform review of real estate related letters, documents, reports etc. for quality control. Completion of various reports and/or spreadsheets required to track progress and statusAssist with and perform office related administrative duties and other related work as assigned or as apparent.Interpret and explain right of way plats and construction plans to individual property owners, or for preparation of Real Estate DocumentsNegotiations just compensation settlements of nominal value with property ownersWith with internal and external clients such as teammates, project managers, leaders, review agencies, appraisers, clients, and more Qualifications

WHAT YOU BRING
Skills & Knowledge / Education & Experience:

A desire to work in a consulting environment requiredHigh school diploma or GED requiredAdministrative assistance experience requiredAbility to interpret Title Reports and identify parties of interest in real property Advanced skills in MS office: word, excel, teamsWilling to learn new software applications Previous real estate related experience is preferredInterpersonal skills for facilitating relationships with team staff, colleagues, and clients/public stakeholdersValid drivers licenseAbility to obtain Notary PublicThis position requires you to have authorization to work in the United States for any employer. We will not provide sponsorship for this position.

WHY MSA?

Better Together – A collaborative work environment that promotes open doors, new ideas and honest opinions.Multi-disciplinary Opportunities – As multi-talented people in a multi-disciplinary firm, we encourage everyone to follow their interests, seek new experiences and apply their skills where they feel most impactful.We’ve Got Your Back – Support when you need it, independence when you don’t. We’re 400+ team members strong, operating as one cohesive MSA.Passion & Purpose – We’re passionate about what we do and proud of it! Join us to share inspirations, “geek out” and think big.Pay & Perks – We offer competitive industry pay and a variety of perks — just a few of the things that make us uniquely MSA.Communities of Practice – Our CoPs are our company think tanks and idea generators, the perfect means to regularly share, collaborate and learn together.Work-Life Integration – Life doesn’t stop when the work day begins. MSA supports our employees as professionals, parents, citizens and friends — with the understanding and flexibility to meet your obligations and balance your time.Commitment to Learning – We support the professional aspirations of our employees with ongoing training options, tuition reimbursement opportunities, and the technology to keep us connected, creative and competitive.Community Engagement – We give back to the communities in which we live, work and play. MSA employee owners are volunteers, educators, STEM outreach participants and event attendees, supported by dedicated corporate sponsorship and donations initiatives.BEST-IN-INDUSTRY BENEFITS

There’s more! Eligible employees will also enjoy the following benefits:

Quality Insurance Options – Medical, dental and vision coverage for you, your spouse or domestic partner and eligible dependentsPaid Time Off – All full-time employees will receive, at minimum, 17 days (that’s 3+ weeks!) of paid time off in the first year alone.Paid Holidays – MSA offers time off pay for 8 holidays in every calendar year.Paid Parental Leave – Both parents will receive 2 weeks of paid time off and birth parents are eligible for additional paid time off under MSA’s Short Term Paid Leave. The paid 2 weeks of time also applies to adoption and foster care placement.Supplemental Insurance – MSA pays 100% for all employees to have life insurance, long-term disability insurance and short-term disability insurance.Employee Stock Ownership Plan (ESOP) – MSA is an ESOP S-Corporation, which means that our company is 100% owned by us! Through the ESOP, eligible employees receive MSA stock in the form of company shares as a percentage of compensation, at no cost to the employee.401k Retirement Savings Plan – Employees can also choose to participate in a 401k plan, with a generous employer match that is immediately 100% vested.Short Term Incentive (STIP) – This program rewards employees who meet performance goals with a one-time annual STIP payment as a percentage of their eligible compensation — recognition of individual accomplishments and achieving organizational goals. STIP payments are awarded if MSA reaches its corporate financial plan for the year.

MSA is an equal opportunity/affirmative action employer that is committed to diversity and inclusion in the workplace. At MSA, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws.  If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at hr@msa-ps.com

 

Equal Employment Opportunity/Affirmative Action Employer

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