POSITION RESPONSIBILITIES Healthpeak is seeking a Real Estate Administrator (REA) to assist in directing and coordinating on-site outpatient medical property management activities. This person will assist in effectively implementing procedures, cost controls, and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to: + Maintain an organized and efficient onsite management office + Assist management with office phone/email, respond to inquiries and deliver messages to the appropriate contacts + Ensure inventory of office supplies + Maintain a directory of contacts for tenants, contractors, health system employees, and property management + Assist management staff with time-sensitive projects + Establish and maintain record keeping and filing systems; classify, sort, and file correspondence for tenant files and other documents + Assist with purchase order contracts, vendor service agreements, and vendor management + Complete contract and service agreement entry and coordinate signature execution between the vendors, legal team, and property management staff + Monitor contract and service agreement dates and alert staff of expiring contracts + Audit contracts and invoices for accuracy + Monitor outside vendors for compliance with contracts and certificates of insurance + Assist with accounting tasks + Assist property management staff in reviewing, correcting, and coding invoices before submission to accounts receivable + Conduct a monthly audit of the building ledger for errors in coding and alert staff + Conduct a monthly audit of the tenant ledger for proper coding and payment. Cross-reference this with the aged delinquency report and send errors in coding or delinquency of payment to property management.  Track utility stats and help prepare tenant charge-backs. + Assist with work order performance tracking + Work with property management to monitor work order efficiency + Conduct audits of property equipment lists and work with building engineers and confirm preventive maintenance schedules + Track annual testing and inspections at multiple properties   + Coordinate and oversee tenant engagement activities. + Work with property management to develop an annual social event calendar + Coordinate events and gifts within an established budget. Examples include social gatherings, fundraisers, book fairs, fire safety events, and blood drives. + Develop and distribute a monthly newsletter and mid-month notice to the tenants POSITION REQUIREMENTS + Must have a minimum high school education. Associate’s or Bachelor’s degree preferred + Minimum of 2 years of previous commercial property management experience + Experience with MRI and Yardi software + Previous experience in real estate accounting and familiarity with the monthly accounting cycle, including understanding A/P, A/R, and commercial leases + Possess a professional demeanor and excellent interpersonal and customer service skills + Have access to reliable transportation and maintain a valid driver's license + Computer literate and proficient in MS Word, Excel, PowerPoint, and Outlook + Excellent communication skills, both verbal and written + Ability to work independently Powered by JazzHR