Real Estate Administrator
Healthpeak Properties, Inc.
POSITION RESPONSIBILITIES
Healthpeak is seeking a Real Estate Administrator (REA) to assist in directing and coordinating on-site outpatient medical property management activities. This person will assist in effectively implementing procedures, cost controls, and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:
+ Maintain an organized and efficient onsite management office
+ Assist management with office phone/email, respond to inquiries and deliver messages to the appropriate contacts
+ Ensure inventory of office supplies
+ Maintain a directory of contacts for tenants, contractors, health system employees, and property management
+ Assist management staff with time-sensitive projects
+ Establish and maintain record keeping and filing systems; classify, sort, and file correspondence for tenant files and other documents
+ Assist with purchase order contracts, vendor service agreements, and vendor management
+ Complete contract and service agreement entry and coordinate signature execution between the vendors, legal team, and property management staff
+ Monitor contract and service agreement dates and alert staff of expiring contracts
+ Audit contracts and invoices for accuracy
+ Monitor outside vendors for compliance with contracts and certificates of insurance
+ Assist with accounting tasks
+ Assist property management staff in reviewing, correcting, and coding invoices before submission to accounts receivable
+ Conduct a monthly audit of the building ledger for errors in coding and alert staff
+ Conduct a monthly audit of the tenant ledger for proper coding and payment. Cross-reference this with the aged delinquency report and send errors in coding or delinquency of payment to property management. Track utility stats and help prepare tenant charge-backs.
+ Assist with work order performance tracking
+ Work with property management to monitor work order efficiency
+ Conduct audits of property equipment lists and work with building engineers and confirm preventive maintenance schedules
+ Track annual testing and inspections at multiple properties
+ Coordinate and oversee tenant engagement activities.
+ Work with property management to develop an annual social event calendar
+ Coordinate events and gifts within an established budget. Examples include social gatherings, fundraisers, book fairs, fire safety events, and blood drives.
+ Develop and distribute a monthly newsletter and mid-month notice to the tenants
POSITION REQUIREMENTS
+ Must have a minimum high school education. Associate’s or Bachelor’s degree preferred
+ Minimum of 2 years of previous commercial property management experience
+ Experience with MRI and Yardi software
+ Previous experience in real estate accounting and familiarity with the monthly accounting cycle, including understanding A/P, A/R, and commercial leases
+ Possess a professional demeanor and excellent interpersonal and customer service skills
+ Have access to reliable transportation and maintain a valid driver's license
+ Computer literate and proficient in MS Word, Excel, PowerPoint, and Outlook
+ Excellent communication skills, both verbal and written
+ Ability to work independently
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