The Purchasing Specialist II supports the Purchasing Division and manages the administration contract process for Alliance, which includes distribution of all contracts, amendments, and any administrative document as assigned.  The Specialist II also assists in revising and implementing policies and procedures and provides consultation and training on procurement activities to Alliance staff.

This position will allow the successful candidate to work a primarily remote schedule. One day a week working onsite is required.

Responsibilities & Duties

Manage Administrative Contract Process

Serve as subject matter expert and resource to purchasing department staff regarding policies and procedures for Administrative (non-Provider) contract processing as well as MOUs, MOAs, funding agreements, and any other administrative contracts/agreements that are routed through the Purchasing department Review and route agreements and contracts to Alliance staff and vendors through DocuSign and follow up to ensure execution in accordance with policies/procedures, needs and timelines of Alliance Ensure compliance with procedures and North Carolina General Statues related to bidding/competitive pricing requirements and signing authorities Review, validate, and ensure proper documentation is obtained and stored for all exception to bidding/competitive pricing requests  Review and ensure all executed contractual agreements and conditions meet requirements and attachments are complete Maintain executed contracts by completing all required forms and checklists and review for needed modifications, amendments, extensions and contract closeout documents Interact with internal employees/units and external vendors to coordinate and facilitate the contracting process while assuring that all contractual deadlines are met Organize, maintain, and electronically track all contract and related documents. Ensure contract database system functions properly to serve Alliance needs and prepare and distribute reports to facilitate planning and maintenance of accurate contract records and files as needed Manage contract files per department procedures and participate in development of time-phased plans for renewal of contracts through use of C360 to support anticipated requirements Provide a fair climate for suppliers Manage requests within reasonable time frames and with a positive customer service attitude

Support Department Operations

Assist in managing competitive bids for goods and services Assist with ensuring compliance of HUB obligations on any required projects Assist team in processing of purchase requisitions when needed and ensure appropriate approvals are obtained to procure goods and services necessary for Alliance to meet goals and objectives as efficiently and cost effectively as possible Conduct research, analyze data, and make recommendations regarding administrative, organizational, and operational issues

Assist with Department Policies and Procedures and Staff Training/Education

Review and assist in revising and implementing Alliance purchasing policies and procedures, as deemed necessary, appropriate, and as recommended by audit, state or local authorities Ensure all procurement activity is conducted in compliance with applicable State and Federal laws and regulations, and approved policies and procedures Assist in maintenance of departmental desk procedures Provide continuous training and education to Alliance staff as well as knowledgeable advice and consultation

Minimum Requirements

Education & Experience

Associate’s degree from an accredited college or university in Business Administration, Accounting, or related field and five (5) years of purchasing or related experience

or

Bachelor’s degree from an accredited college or university in Business Administration, Accounting, or related field and three (3) years of purchasing or related experience

Required:  Local Government experience with knowledge of NCGS purchasing requirements

Preferred: Working knowledge of Sage Intacct

Knowledge, Skills, & Abilities

Knowledge of state laws, ordinances, and regulations governing the purchasing of materials, supplies and equipment Knowledge of the application of information technology to the preparation of on-line purchase orders, purchase requisitions, price research, and fixed assets accounting Microsoft Office Suite (Outlook, Excel, Word, etc.) Skills Skill in developing bid specifications and evaluating bids Ability to use discretion and independent judgment to research products and vendors and effectively negotiate the pricing of purchases Ability to maintain and monitor a fixed asset and inventory control system Ability to communicate effectively in written and oral forms Ability to maintain effective working relationships with suppliers, contractors, department heads, and the general public Ability to prepare and submit information on bids in a clear and concise format for consideration by higher levels of authority Ability to organize, coordinate and administer the purchasing function and meet the established legal requirements Sage Intacct experience preferred

Salary Range

$28.12 - $35.85/Hourly

Exact compensation will be determined based on the candidate's education, experience, external market data and consideration of internal equity.  

An excellent fringe benefit package accompanies the salary, which includes:    

Medical, Dental, Vision, Life, Long and Short-Term Disability Generous retirement savings plan Flexible work schedules including hybrid/remote options Paid time off including vacation, sick leave, holiday, management leave Dress flexibility