Purchasing Agent IV, Office of State Controller / Purchasing Agent IV - Hybrid Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4787995) Apply  Purchasing Agent IV, Office of State Controller / Purchasing Agent IV - Hybrid Salary $70,140.00 - $90,000.00 Annually Location Statewide, CO Job Type Full Time Job Number AAA-81596-1825 Department Department of Personnel & Administration Division Office of the State Controller Opening Date 01/22/2025 Closing Date 2/3/2025 11:59 PM Mountain FLSA Determined by Position Type of Announcement This position is open only to Colorado state residents. FLSA Status Exempt; position is not eligible for overtime compensation. Department Contact Information Heather Siegal heather.siegal@state.co.us Primary Physical Work Address Eligible for a hybrid flexible work assignment within Colorado and may be required to work on site at 1525 Sherman St Denver Co 80203 as necessary to meet business needs. How To Apply Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed. + Description + Benefits + Questions Department Information This position is only open to Colorado state residents. NOTE: This posting may fill more than one vacancy. Thank you for your interest in working for the State of Colorado. Join us and find meaningful work in public service to our state and its residents, helping to make Colorado a great place to live and work in. Please watch the short video below for tips on applying. Apply for a job with the State of Colorado (https://www.youtube.com/watch?v=vUwZiY6G24U&feature=youtu.be) To learn more about what happens after you apply for a position with the State of Colorado, please watch the short, informative video What Happens After You Apply (https://youtu.be/Bevm6F3LfBM) Committed to Diversity - We foster a workforce that is reflective of the communities we serve. If you’re looking for a place where you can be your authentic self at work and celebrate the uniqueness of those around you, then we want to talk to you! State of Colorado employees were asked to reflect on their experience with equity, diversity, and inclusion. Click here to learn more about their experiences Colorado For All - Colorado Employees Reflect on Equity, Diversity, & Inclusion (https://www.youtube.com/watch?v=eAPo-IRsOZU&t=3s) The Department of Personnel & Administration (DPA) is the foundation for dependable state government, leading with responsiveness, integrity, and teamwork. We provide services to other government agencies and all Coloradans by taking bold initiative toward a government with engaged employees, innovative solutions, and constructive partnerships. DPA provides a wide range of programs and services, from custodial & maintenance to financial and human resources support, which assist other state agencies in fulfilling their missions. At DPA, there are countless opportunities to contribute to meaningful work that supports and serves the people of Colorado. The wide variety of positions in DPA allow individuals to learn about state operations and provide for long-term career growth. If your goal is to build a career that makes a difference and build greater public confidence in good government, consider joining the dedicated people of the State of Colorado; it's a chance to combine your expertise with public service. Our professionals strive to support state government and the residents of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more. Good Government Starts Here! Why We Want You: We want your expertise, positive energy, drive to succeed, and love of this great state as we work to elevate the expectations Coloradans have of their government. What You'll Get From Us: In return for the skilled work you do, DPA provides a competitive compensation and benefits package to accompany employment opportunities. Please see the Benefits Overview video (https://www.colorado.gov/pacific/dhr/benefits) for details on the benefits offered to employees. Description of Job The position directly supports the state Price Agreement Team within the State Purchasing and Contracts Office (SPCO) of the State Controller's Office. The position is primarily responsible for providing strategic sourcing support to the State Price Agreement program by performing market analysis, spend data analysis, vendor evaluations, customer needs surveys, process standardization and process improvement. This position will also be responsible for developing, evaluating, and administering statewide price agreements and will provide agency/local government support, guidance, and training. Management relies on this position when making decisions regarding strategic sourcing and statewide price agreements. A summary of the duties and responsibilities will include, but are not limited to, the following: Strategic Sourcing Support + Collect and analyze information relating to State Price Agreements or other procurement data, including spend data, vendor performance, and market conditions to support data-based strategic decisions. + Prepare requested reports related to price agreement and state procurement data analysis. Conduct market research to identify potential suppliers and evaluate market trends. + Creation and analysis of customer surveys, including recommendations for the addition or removal price agreement categories. + Recommend policies for strategic sourcing to the State Purchasing Manager and/or Chief Procurement Officer. Processes and Procedures + Assist in the development, standardization and implementation of processes, procedures, operating plans and programs for SPCO as well as the statewide procurement community. + Make recommendations and provide feedback to the State Purchasing Manager and/or Chief Procurement Officer regarding existing processes and potential process improvements. + Contribute to the continuous improvement of procurement processes, tools, and systems. + Stay current with industry best practices and emerging trends in procurement and strategic sourcing. Statewide Price Agreement Solicitation and Contract Administration + Develop, implement, and administer statewide price agreements, which are used by all state agencies, political subdivisions, public school districts, institutions of higher education, and qualified non-profit entities. Decisions made by this position impact all of these entities. + Provide recommendations to the State Purchasing Manager and/or Chief Procurement Officer regarding procurement strategy, including the need for any new state price agreements or terminating existing price agreement categories. + Manage price agreements for this position’s area of expertise from inception to completion. + Develop new price agreements to be responsive to Executive Orders or requests from agency leadership. + Conduct thorough market research to include work with vendors or other experts to verify specifications, industry practices and related issues. Develop solicitation documents, manage evaluation processes and teams, and award to winning vendor(s). + Develop, negotiate, implement and administer price agreements. Serve as a contract manager for contracts and monitor price agreements to ensure vendors and the state are complying with terms, conditions, and pricing, and review vendor performance by requesting and analyzing data from end users/agencies. + Monitor renewals and terms of price agreements and assist in planning for future need for resoliciting or modifying agreements. Maintain procurement records on CORE, VSS, or other approved eProcurement platforms. + Collaborate with others regarding availability of goods/services and price changes to ensure a continuous source of supply. Build and maintain market knowledge for related price agreement areas of responsibility. Agency Support, Guidance, and Training + Conduct Requests for Information, Requests for Proposals, Invitations to Negotiate, or other market research and/or sourcing methods on behalf of non-delegated state agencies and state agencies with a Group 1 purchasing delegation. + Provide guidance and support to Group 2 purchasing agencies for Requests for Proposals other sourcing methods, per the agency's purchasing delegation. Provide technical guidance to all levels of procurement staff in different state agencies regarding interpretation of procurement rules and policies, procurement strategy, the proper methods of procurement for specific commodities/services, specification writing, appropriate terms and conditions or related language, and proper use of statewide purchasing agreements. + Agency staff seek technical guidance from this position regarding price agreements and procurement rules and policies. + Develop and present guidance to statewide procurement community and/or participate in roundtable discussions and question-and-answer sessions at SPCO-led events. + Provide guidance to vendors about the procurement process by explaining how they can do business with the State. + Participate and meet with procurement staff from local governments, states and other cooperative purchasing entities, attend conferences/meetings SPCO Support + Maintain current knowledge of the fiscal, purchasing, and contract fields, including unique professional knowledge regarding cooperative purchasing, as well as SPCO functions and responsibilities in order to incorporate trends and be forward-thinking. + Self-monitor and obtain training/guidance as needed to ensure continued expertise. + Support SPCO by providing assistance with open records requests, planning, organizing, accessibility, and carrying out SPCO events, and other duties as assigned. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application , but may be attached. Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. Resumes WILL NOT be reviewed for minimum qualification screening. If it is determined that you meet the minimum qualifications, your application will also be used as part of the comparative analysis process to identify a top group for further consideration. Skills-Based Hiring This position is advertised in line with the Governor’s executive order ( Executive Order 2022 015 (https://www.colorado.gov/governor/sites/default/files/inline-files/D%202022%20015%20Skills%20Based%20Hiring%20EO.pdf) ) focused on skills-based hiring practices that focuses on the knowledge, skills, and abilities specific to the job and aligns the hiring process accordingly. Skills-based hiring reduces potential barriers for applicants and allows for reduced bias in the hiring process by providing a direct description of skills that are unique to the duties assigned to the position with a recognition that the applicant may have developed these skills through education, training or past experiences. Residency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application. Class Code & Classification Description: H1L4XXPURCHASING AGENT IV (https://drive.google.com/file/d/0B4enHpLSVk4eN2EyNVhieE1ZcWM/view?resourcekey=0-DYa0hI1\_AXMMbwOHaOpVkg) MINIMUM QUALIFICATIONS: Experience Only: At least six (6) years of relevant experience in procurement, p erforming market analysis, spend data analysis, vendor evaluations, customer needs surveys, process standardization and process improvement in an occupation related to the work assigned to this position OR Education and Experience: A combination of related education and/or relevant experience in procurement, p erforming market analysis, spend data analysis, vendor evaluations, customer needs surveys, process standardization and process improvement as related to the work assigned equal to at least six (6) years The exceptional candidate will possess the proven ability or accomplishment in the following preferred qualifications: + Previous State Service related to the work assigned to the position + Previous procurement (purchasing/contracts) experience gained in a government setting, including experience creating and managing solicitations as well as experience drafting, negotiating, and managing a diverse portfolio of contracts + Working knowledge of the Colorado Procurement Code and Rules and the Fiscal Rules + Proven record of strategic and analytical thinking, research, and problem-solving skills + Advanced Excel and Google Sheets skills + Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), NIGP Certified Procurement Professional (NIGP-CPP) or other professional procurement-related certification + Exceptional communications skills which include the ability to adapt verbal communication style to various situations and all levels within the organization as well as writing skills that produce documents which are formal, comprehensive, persuasive and understandable + Effective project management skills including team collaboration - Strong project management and organizational skills + Highly motivated self-starter with, attention to detail, creative problem-solving, and deadline-oriented Conditions of Employment: + A pre-employment criminal background check will be conducted as part of the selection process. + Travel Occasionally as needed for meetings and conferences Comparative Analysis Process The comparative analysis process for this position may consist of a structured application review, an online assessment and a structured interview. Appeal Rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director. Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action. For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules . Supplemental Information The State of Colorado believes that equity, diversity, and inclusion drive our success , and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Accommodations : The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Heather Siegal heather.siegal@state.co.us The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon. 01 This position requires Experience Only: At least six (6) years of relevant experience in procurement, performing market analysis, spend data analysis, vendor evaluations, customer needs surveys, process standardization and process improvement in an occupation related to the work assigned to this position OR Education and Experience: A combination of related education and/or relevant experience in procurement, performing market analysis, spend data analysis, vendor evaluations, customer needs surveys, process standardization and process improvement as related to the work assigned equal to at least six (6) years Do you meet this qualification? + Yes + No 02 If you selected yes to Question 2 above, please tell us about your qualifying education or equivalent experience specific to procurement (purchasing/contracts) here, including names of organization and dates of service. 03 If you selected yes to Question 2 above, please tell us about your qualifying education or equivalent experience specific to performing market analysis, spend data analysis, vendor evaluations, customer needs surveys, process standardization and process improvement here, including names of organization and dates of service. 04 FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO: Per the requirements of the Step Pay Program, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately. If you are a current State of Colorado employee, please list all State of Colorado Departments or institutions of Higher Education for which you have worked for and your Employee ID (if known): Required Question Employer State of Colorado Address See the full announcement by clicking the "Printer" icon located above the job title Location varies by announcement, Colorado, -- Website https://careers.colorado.gov/ Apply Please verify your email addressVerify Email